Available Job Positions

Click on any of the jobs below to find out more information about each one:

General Campus Activities Responsibilities

  • Act in a manner which supports the CAB mission and Oregon Tech Student Code of Conduct
  • Attend all CA meetings (normally held weekly) to develop and coordinate all event plans
  • Attend CA events (100% attendance is expected, unless you are in class)
  • Assist in distributing marketing materials around campus and to community
  • Assist in event logistics at events (setting up, tearing down, ticketing, card swiping, etc.; specific duties determined at staff meeting prior to each event)
  • Promote CAB & events to all students and campus community members

Director

Budget/Accounting
  • Oversee all budget/accounting
  • Write budget during winter term (advisor and secretary will assist)
  • Plan and oversee purchases, rentals, and expenditures
  • Assist advisor and secretary/treasurer with NACA budgeting and paperwork
Record Keeping
  • Work with secretary/treasurer to keep track of team member meeting/event attendance
  • Submit a term report to program advisor no later than the last day of finals week
  • Keep records of all disciplinary issues and work with advisor on maintenance of those records
  • Work with the secretary to develop and monitor budgets, and ensure adequate inventory of supplies.
Management
  • Manage all day-to-day operations of Campus Activities (check email, voice mail, etc.)
  • Oversee the process of hiring new staff members (see hiring procedure)
  • Attend weekly meeting with the Staff Advisor concerning planned events, sponsorship and general supervision of Campus Activities.
  • Coordinate the content of the year’s event calendar
  • Approve and enforce deadlines for contracts, sponsorship and other event arrangements
  • Schedule, prepare agenda, and chair Campus Activities staff meetings.
  • Resolve any complaints or conflicts as they arise.
  • Maintain an open line of communication with the Staff Advisor concerning all CA business.
  • Serve as a voting member of the SPEC
  • Oversee lead students on event planning and details
  • Follow up with board regularly regarding operations and status of operations
  • Ensure team members are fulfilling duties
  • Schedule team building exercises as needed (especially within the first month of each term)

Event Coordinator

Coordinates all efforts with event planning team
  • Tracks event planning with CAB Event Planning Sheet for all events
  • Lead event planner of all large scale events
  • Responsible for everything in lead student packet
    • Delegates responsibilities to Event Planners according to event
  • Ensures all protocols are being followed
    • Reservation of space/ venues
    • Submits EAFs to Campus Life Office
        Each event lead will submit the EAF to the Event Coordinator at least 4 weeks prior to event
    • Design promotional material for events (complete and submitted to Ad Coordinator 3 weeks prior to event)
        Contracting/ licensing all performers/ shows
  • Work with agents, advisor and business office to secure contracts
  • Maintain a file with copies of the PSCI and contracts, and other event info (cost, fliers, ads etc.) for each event, no later than 2 weeks prior to the event
  • Provide Sound Tech with performance rider

Advertising Coordinator

Use media list as posted on the T: drive
  • Complete Campus Life Online Marketing Request Form for each event
  • Assign marketing materials to each team member for events
  • Take posters to Info Desk for distribution
  • Give posters to Res Hall liaison for distribution
  • Design advertisement for The Edge as necessary
  • Maintain CAB Art Wall (CU lobby) with current events, photos, and schedules
Design TP Press
  • Overall design with ongoing and special events (posted by 1st week of term)
Event Advertisement
  • Collects and coordinates all advertising efforts of CA team
    • Ensures all information is correct
    • Ensures all ads are being posted in a timely manner (timing depends on event)
    • Ensures all marketing materials are appropriate
    • Ensures CAB is represented on all materials
  • Ensure that once media kit (ads, fliers etc.) has been sent out, that ads actually get posted (follow up no later than one week after submitting)
Web Pages
  • Regularly update/maintain Facebook, Twitter, and Instagram, & Oregon Tech app feeds
  • Send event invites for each event (no later than two weeks prior to event)
  • Post pictures from events no later than two days after event
  • Add artists and music/videos as needed to web pages
  • Check campus email address twice a week at minimum and forward emails to the appropriate staff members
Assign marketing materials to each team member for events

Event Planner/Treasurer

Budget/Accounting
  • Assist director in writing budget during winter term
  • Work with advisor to check account balance and spending as needed
  • Give periodic account updates as requested by director
  • Take responsibility for cash box at events
    • Work with advisor to reserve with cashier’s office
    • Reconcile after each event and deposit funds into SAC account
    • Keep running tally of income/expenditures for events
  • Work with lead student/director and other team members as needed on purchases related to program/events
  • Assist advisor and director with NACA budgeting and paperwork
Event Planning- Will lead specific small scale events each term
  • Submit the EAF to the Event Coordinator at least 4 weeks prior to event
  • Reserve space/venues
  • Design promotional material for events (complete and submitted to Ad Coordinator 3 weeks prior to event)

Event Planner/ Secertary

Record Keeping
  • Record minutes of CAB meetings
    • Should include all agenda items and the discussion following those items
       - Time of opening and closing of meeting
       - Attendance
       - Ideas generated by discussion
       - Points of concern
       - Resolution of issues
       - Changes made to events/ operations
       - Record of all voting which occurs during the meeting
    • Send a copy via email to all team members no later than two working days after the meeting occurs
    • Place a copy on the T: drive
  • Responsible for bringing card reader/ laptop to all events to track attendance
     - Keep a spreadsheet of total event attendance
     - Submit to advisor after each event
  • Responsible for taking and collecting photos at all events to document CAB’s year
Event Planning- Will lead specific small scale events each term
  • Submit the EAF to the Event Coordinator at least 4 weeks prior to event
  • Reserve space/venues
  • Design promotional material for events (complete and submitted to Ad Coordinator 3 weeks prior to event)

Sound Tech

  • Be trained by CU staff for use of Auditorium sound/ lighting booth
  • Maintain orderly sound cart and make any equipment requests to Director
  • Obtain appearance rider from Event Planner (1 month prior to event)
  • Work with Event Planner to reserve appropriate equipment with Info Desk
  • Use lighting booth to practice/determine best lighting conditions (if not specified in rider) for show prior to event
  • Coordinate with Event Planner on any extra arrangements (opening student talent, slide shows, pre show extras etc.) (1-2 weeks prior to event)
  • Designate one staff helper for the night of the show to assist with communication between stage and sound booth