Student Refunds

Withdrawal and Tuition/Fee Credits

If you must withdraw from a class or classes, you may be eligible for a credit, but specific rules apply:

  1. You must withdraw during the refund period established by the Oregon University System (see the schedule below).
  2. You must withdraw with the Registrar's Office in person, or through Web for Student.
  3. Your withdrawal date is the date the Registrar's Office receives your official notification; you are liable for tuition and fees for the class or classes until that date. Any monetary credit to your account that results from your withdrawal is calculated based on the date of receipt of the withdrawal, not from the date you stopped attending class or classes.
  4. Any tuition and/or fee credit must be applied to any debts owed to Oregon Tech, OUS, or Financial Aid programs. The application of refunds to Financial Aid programs is a complex process governed by federal law. Contact Karissa Guthrie at karissa.guthrie@oit.edu or by calling 541.885.1240 for further information on Financial Aid you may owe back.

    Caution: If you withdraw completely from Oregon Tech and your Financial Aid has already disbursed to your student account and has been refunded to you through Higher One®, you may be required to repay some or all of that aid. If you fail to formally withdraw from Oregon Tech by notifying the Registrar's Office in person or through Web for Student, you may be required to repay some or all of your aid. If you are considering a complete withdrawal, it is critical that you discuss the implications of complete withdrawal with the Financial Aid Accountant (Karissa Guthrie) before you do so.

  5. After the refund period, you are responsible for 100% of tuition and fees (see schedules for details).
  6. No credits are issued for dropped credits taken at the staff rates.
  7. Refunds for dropped courses are not processed through Higher One® until after the fourth week of the term, and are not processed during the term until after the credit has been applied to any remaining account charges or amounts due back to Financial Aid programs. This procedure may take up to six weeks after partial or complete withdrawal.

Appeals

Students who feel their special circumstances warrant consideration may appeal the procedures defined above by filing an appeal. You must submit an appeal in writing to the Cashier's Office by email at cashier@oit.edu, or in writing to:

Business Affairs Office
Oregon Institute of Technology
Klamath Falls, OR 97601

A student's circumstances must be extraordinary in order for the appeal to be considered.

Higher One® Easy Refund℠

All students need to activate an Easy Refund℠ preference (ACH Transfer to another bank, Paper Check, or OneAccount checking account) in order to prevent delays in receiving their refunds. Take a few minutes today to make sure your refund preference has been selected.

If you have not already received or do not know where your Easy Refund℠ card is, contact the Cashier's Office at cashier@oit.edu or by calling 541.885.1202 today!

Fall, Winter, and Spring Term

Withdraw Date Refund
12th calendar day (2nd Friday) 100%
19th calendar day (3rd Friday) 50%
26th calendar day (4th Friday) 25%
After 26th calendar day (4th Friday) 0%

Summer Term (8-Week Session)

Withdraw Date Refund
12th calendar day (2nd Friday) 100%
19th calendar day (3rd Friday) 50%
26th calendar day (4th Friday) 25%
After 26th calendar day (4th Friday) 0%

Summer Term (1st 4-Week Session)

Withdraw Date Refund
5th calendar day (1st Friday) 100%
10th calendar day (2nd Wednesday) 50%
12th calendar day (2nd Friday) 25%
After 12th calendar day (2nd Friday) 0%

Summer Term (2nd 4-Week Session)

Withdraw Date Refund
31st calendar day (5th Friday) 100%
36th calendar day (6th Wednesday) 50%
38th calendar day (6th Friday) 25%
After 38th calendar day (6th Friday) 0%