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Student/Employee Travel

Employee Travel

Oregon Tech employees traveling on behalf of the university must submit the Driver Certification form.  This form is to be completed annually and is valid September 1 - August 31.  Employees are also required to complete the Travel Authorization and Travel Reimbursement forms to be submitted to the Business Office.  When traveling with students, employees must also complete Student Travel paperwork.

Student Travel

Student Travel paperwork is required for trips OVER 25 MILES.  For insurance purposes, Oregon Tech requires student travel paperwork to be completed 10 DAYS PRIOR to travel.  Each trip requires only one Travel Approval Form and one Travel Itinerary/Emergency Contact Waiver Form regardless of how the students are traveling.  Each Driver must complete a Driver's Certification Form.  This form is to be completed annually and is valid September 1 - August 31.

For student travel related to an
academic program (conference, academic club competition) assistance is available from an academic support staff person for making travel arrangements and payment.  For student travel not related to academics (campus club, ASOIT) assistance is available in the Campus Life Office for making travel arrangements and payment.

Hotel, Rental Car, Flight and Registration Fee must be arranged and paid for prior to travel.  Receipts for parking, taxi, shuttle and/or fuel must be turned in for travel reimbursement.  Student meals are not reimbursable.  If a faculty advisor attends the trip, they may check out a travel card and meals may be purchased.  Please keep in mind that students may only drive up to a 7-passenger vehicle and only 300 miles per driver per day.

If student travel is international in nature, please contact Risk Management for more information and instruction.  

Class Field Trip Travel

Student Travel paperwork is required for trips OVER 25 MILES.  For insurance purposes, Oregon Tech requires student travel paperwork to be completed 10 DAYS PRIOR to travel.  The Class Field Trip Itinerary-Emergency Contact Waiver Form was created so faculty could fill out one form for the entire term as opposed to multiple forms for each individual trip for the class.  A class roster printed from Web for Faculty must be attached to the submitted form.  Without notification to christopher.bowman@oit.edu it will be assumed that all students listed on the class roster will be attending each trip.  Each Driver must complete a Driver's Certification Form.  This form is to be completed annually and is valid September 1 - August 31.

If student travel is international in nature, please contact Risk Management for more information and instruction.  

Student Travel Training PowerPoint

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Student Travel Forms

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Christopher Bowman, Campus Safety Officer

OfficeCornett - Room 231
Fax541.885.1114

Rachel Winters, Executive Assistant to Vice President for Student Affairs & Dean of Students

OfficeCollege Union - Room 217
Fax541.885.1115