Recruitment Process

Recruitment Resources

The goal of the recruitment process is to hire the best candidate for the job. Succeeding in hiring the best candidate requires thoughtful planning by departments and active participation by committee members and stakeholders. In addition, the recruitment process should be consistent with Oregon Tech’s Strategic Plan to recruit and retain a diverse faculty and staff. The resources on this page are provided to support departments and committees with their recruitment endeavors.
Explore the different sections below for checklists, samples, and tools to aid in the recruitment process. These resources were developed to provide departments and committees with information and guides to provide structure and direction during all phases of the recruitment. Resources are ready for use either as created or with minimal revisions.

Search Committee & Recruitment Trainings

Oregon Tech Search Committee Best Practices Training
This training provides a search committee-focused overview of the Oregon Tech recruitment process. It covers the five stages of a recruitments and provides helpful information to search committee chairs and search committee members.

Oregon Tech Recruitment Training
This training provides a comprehensive overview of the Oregon Tech recruitment process. It covers the five stages of a recruitments and provides helpful information to department chairs and search committees.

Stage 1 - Preparation & Approval

The Preparation & Approval stage of a recruitment covers the development of a position description, establishment of a recruitment timeline, identification of a search committee, assembly of search committee tools and resources, and posting the recruitment to the HEROES applicant portal.

Guides & Resources
Notice of Vacancy (NOV) Development Guidelines
NOV Sample Graphic Template
NOV Sample Simple Template

Sample Search Timeline
Sample Advertisement & Outreach Plan

Stage 2 - Advertising & Outreach

The Advertising & Outreach stage of a recruitment includes developing a recruitment strategy, writing and posting a Notice of Vacancy and external job advertisements, and engaging in recruitment outreach.

Guides & Resources
External Advertising Sources & Estimated Costs

Sample Advertisements (Long and Short)
Sample Search Committee Meeting Agenda

Stage 3 - Screen Applications & Conduct Interviews

The Screen Applications & Conduct Interviews stage of a recruitment includes completing search committee training, reviewing applications, and preparing for and conducting interviews.

Sample Interview Questions
Sample Candidate Comparison Sheet
Sample Candidate Ranking Method
List of Reasons for Not Hired/Selected

Known Applicants and Conflicts of Interest

Stage 4 - Reference Checks & Hire Recommendation

The Reference Checks & Hire Recommendation stage of recruitments consists of contacting references, making a recommendation for hire, and finalizing the hire for a successful candidate.

Coming soon!

Stage 5 - Hire & Onboard

The Hire & Onboard stage of recruitments includes the development and issuing of an offer letter, completion of new hire paperwork and new hire activities, departmental preparation for the arrival of a new employee, and welcoming the new employee to their department.

At this stage, it is also recommended that candidates that were interviewed but not selected be contacted by the department chair or dean.

Resources and an overview of the Oregon Tech onboarding process, will be available on the Onboarding page soon.

Kim Cholewinski, HR Consultant


Adam Oppegaard, HR Consultant