Policies and Procedures
The Marketing & Communication office provides polices and procedures for utilizing services. The below procedure outlines how to request a marketing job. View policies and website training resources on the right.
How to Request a Marketing Job
To request assistance from the Marketing Department, start by accessing the Marketing Request form in the MyOIT system. Your contact information will be automatically updated on the form.
Please be prepared to provide the following:
- The type of project you are working on (brochures, news release, poster, etc.).
- The date you would like to receive the finished piece.
- Which Index code will be charged for the project costs.
- Person who will ultimately sign off on the project (as well as the Budget Authority for the Index code, if these are not the same person).
After you have completed the request form, you will contacted by someone in the Marketing Department to get more details about your project. Some additional questions could include:
- Who is the intended audience of your project?
- What kind of specifications will your project have? (weight of paper, color or black/white ink, total quantity needed, etc.)
- Will you also need mailing services?
At this point, your project will be assigned to the Marketing Department staff member who can best address your needs, and you will be notified when a proof is available for approval.
At any point in the process, or even if you have general questions, you may contact Ashley Van Essen, Public Relations Representative, at 541.885.1162 or firstname.lastname@example.org.