ITS Quick Tips

Save as PDF...

June 03, 2013

To keep your file’s format when you share your files with other people or print your files by using commercial methods, you can use Office programs to save files as PDFs without needing additional software or add-ins. Use PDF format when you want a file that:

  • Looks the same on most computers.
  • Has a small file size.
  • Complies with an industry format.

Examples include resumes, legal documents, newsletters, files intended to only be read and printed, and files intended for professional printing.

Word

This information also applies to Microsoft Word 2010.

1. Click the File tab.

2. Click Save As.
To see the Save As dialog box in Word 2013, you have to choose a location and folder.

3. In the File Name box, enter a name for the file, if you haven't already.

4. In the Save as type list, click PDF (*.pdf).

  • If you want the file to open in the selected format after saving, select the Open file after publishing check box.
  • If the document requires high print quality, click Standard (publishing online and printing).
  • If the file size is more important than print quality, click Minimum size (publishing online).

5. Click Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Click OK when finished.

6. Click Save.

Instructions are similar if you need to save to pdf from excel, OneNote, or any other office program.

How Secure is your password?

May 20, 2013

Test your password complexity by navigating to https://howsecureismypassword.net/

From here you can see how secure your password is by entering it into the dialog box.

Password not secure enough? Find out why multi-word Phrases make for more secure Passwords than Incomprehensible Gibberish

We've always argued that the most secure password is one you don't even know, and is basically incomprehensible. Security expert Thomas Baekdal argues that these incomprehensible passwords—while secure—are not as secure as a more memorable and simple phrase. In other words, this is fun is a more secure password than s$yK0d*p!r3l09ls. Here's why.

Baekdal outlines that using the three most common methods of cracking passwords—brute-force, common word, and dictionary attacks—are really only useful if a password can be cracked in a reasonable amount of time. If a password can be cracked in a few minutes, it's not a terribly secure password. If it can be cracked in about a month, that's still awhile but not entirely secure. A year is where you can start feeling secure, but the best passwords take a lifetime to crack. Baekdal states that a gibberish password, like J4fS<2, will take about 219 years to crack using a brute-force attack (the fastest method). That's secure for life, but it's not terribly easy to remember. On the other hand, a phrase like "this is fun" would take about 2,537 years to crack using a brute-force attack. It's not only more secure, but also easier to remember.

 

This happens because of the spaces, which are special characters (you could use - or ! instead of spaces, if you wanted to). Uncommon words also increase the complexity, so if you want your password to outlive the human race you could use something like fluffy is puffy.

 

Baekdal's article spurred a lot of debate and plenty of questions, many of which he's answered. While you are certainly more secure if nobody—not even you—know your passwords, you still need a master password that you have to remember. If you want a password that's remarkably easy to remember, this is a great way to get one.

Source: http://lifehacker.com/5796816/why-multiword-phrases-make-more-secure-passwords-than-incomprehensible-gibberish

Get a Power Efficiency Report

May 13, 2013

Have a laptop and want to get more battery life out of it? Windows 7 includes a hidden built-in tool that will examine your laptop's energy use and make recommendations on how to improve it. To use it:

 

1. Run a command prompt as an administrator. To do this, type cmd in the search box, and when the cmd icon appears, right-click it and choose "Run as administrator."

2. At the command line, type in the following:

powercfg -energy -output \Folder\Energy_Report.html

Where \Folder represents the folder where you want the report to be placed.

3. For about a minute, Windows 7 will examine the behavior of your laptop. It will then analyze it and create a report in HTML format in the folder you specified. Double-click the file, and you'll get a report -- follow its recommendations for ways to improve power performance.”

The Importance of Backing Up Your Data

May 06, 2013

Most of us use our computers to manipulate and work with data in some format. It could be something as simple as last week’s homework, something as personal as last month’s pictures from your trip to the Grand Canyon, or something as private last year’s tax returns. Regardless of what the data is, we all care about the personal stuff stored on our computers.

The best way to secure your data is to back it up. When in doubt, make a backup of your personal data, including pictures, music, documents, Internet favorites- anything that you wouldn’t want to lose.
Source: http://www.bbncs.com/the-importance-of-backing-up-your-data

Back up data to S drive

  • Use your S: drive to back up information- to access your S: drive sign in with your OIT account on any Oregon Tech owned computer. Select Start and Navigate to Computer.
    Drag and drop documents to the S: drive. These documents will be available to access when signed into your OIT account.

    Access your S: drive from home by signing into your MyOIT account. Select File Manager on the MyOIT Home page to access the S: drive. 
    Select and download the file you would like to access. If the document has been modified, ensure you upload it back to the S: drive by selecting theUpload a File icon below (S :) Student Home on the left side.”

 

 

 

 

How to recognize phishing email messages

April 29, 2013

How to recognize phishing email messages
Phishing email messages, websites, and phone calls are designed to steal money. Cybercriminals can do this by installing malicious software on your computer or stealing personal information off of your computer.

Cybercriminals also use social engineering to convince you to install malicious software or hand over your personal information under false pretenses. They might email you, call you on the phone, or convince you to download something off of a website.

 

What does a phishing email message look like?

 

Here is an example of what a phishing scam in an email message might look like.

 

 

  • Spelling and bad grammar. Cybercriminals are not known for their grammar and spelling. Professional companies or organizations usually have a staff of copy editors that will not allow a mass email like this to go out to its users. If you notice mistakes in an email, it might be a scam. For more information, see Email and web scams: How to help protect yourself.
  • Beware of links in email. If you see a link in a suspicious email message, don't click on it. Rest your mouse (but don't click) on the link to see if the address matches the link that was typed in the message. In the example below the link reveals the real web address, as shown in the box with the yellow background. The string of cryptic numbers looks nothing like the company's web address.

 

 

Links might also lead you to .exe files. These kinds of file are known to spread malicious software.

 

 

  • Threats. Have you ever received a threat that your Hotmail account would be closed if you didn't respond to an email message? The email message shown above is an example of the same trick. Cybercriminals often use threats that your security has been compromised. For more information, see Watch out for fake alerts.
  • Spoofing popular websites or companies. Scam artists use graphics in email that appear to be connected to legitimate websites but actually take you to phony scam sites or legitimate-looking pop-up windows. For more information, see Avoid scams that use the Microsoft name fraudulently.

 

Cybercriminals also use web addresses that resemble the names of well-known companies but are slightly altered. For more information, see Protect yourself from cybersquatting and fake web addresses.”

 

 

Source: http://www.microsoft.com/security/online-privacy/phishing-symptoms.aspx

Flux

April 22, 2013

Ever notice how people texting at night have that eerie blue glow?
Or wake up ready to write down the Next Great Idea, and get blinded by your computer screen?
During the day, computer screens look good—they're designed to look like the sun. But, at 9PM, 10PM, or 3AM, you probably shouldn't be looking at the sun. 
Flux fixes this: it makes the color of your computer's display adapt to the time of day, warm at night and like sunlight during the day. 
It's even possible that you're staying up too late because of your computer. You could use flux because it makes you sleep better, or you could just use it just because it makes your computer look better.”

 

Download Source: http://stereopsis.com/flux/

Recording a Video Lecture

April 15, 2013

Need to record a video lecture or tutorial for a class?

Throw away the VCR, forget about using a DV cam, video capture recording has never been easier!

Fraps and Camstudio are easy to use programs to record all screen and audio activity on your computer.

Both programs are free to use.

Download source: http://camstudio.org/

Download source: http://www.fraps.com/

 

Windows 8 Start Menu

April 10, 2013

“Particularly high on the list of things that annoy people about Windows 8 is the omission of the Desktop's Start menu. You can purchase a third party software such as Start8 from Stardock for $4.99 or create one with the instructions below.

First make sure that you can view hidden files in File Explorer. Follow Steps below to show hidden files.

1.    From the Windows 8 Start Screen, select the Windows Explorer.

2.    When Windows Explorer, please single-click on the View tab. Once you click on this tab, you will be shown a screen similar to the one below.

3.    In this screen, put a check mark in the checkbox labeled File name extensions and Hidden items.
 

4.    You can now close Windows Explorer.

5.    Right-click the Desktop's taskbar and select Toolbars --> New Toolbar. From the screen that appears, navigate to

C:\Users\username\AppData\Roaming\Microsoft\Windows\Start Menu

6.    Where username is your account name, and click the Select Folder button. That will place a Start Menu toolbar on the far right of the taskbar. Click its double arrow to display a variety of folders (such as Programs and Computer) that you can browse through until you see the item you want; click it to launch it.

 

To make the Start Menu toolbar go away, right-click the taskbar and select Toolbars, then de-select the Start Menu listing

Hidden International Wallpapers and Themes in Windows 7

April 01, 2013

Use hidden international wallpapers and themes in Windows 7 by following the instructions below.

1. In the search box in the Start menu, typeC:\Windows\Globalization\MCT and press Enter. (Note: If Windows 7 is installed in a drive other than C:, use that letter instead.)

2. Windows Explorer will launch and show you a list of subfolders underC:\Windows\Globalization\MCT: MCT-AU, MCT-CA, MCT-GB, MCT-US, and MCT-ZA. Each subfolder has wallpapers for a specific country: AU for Australia, CA for Canada, GB for Great Britain, US for the United States, and ZA for South Africa.

For any of the countries whose wallpaper and themes you want to use, go into its Theme folder, for example, C:\Windows\Globalization\MCT\MCT-ZA\Theme. Double-click the theme you see there (for example ZA).

3. That will install a shortcut to the theme and wallpapers in the Personalization section of Control Panel.

You can now use them as you would any other theme or background, by right-clicking the desktop, choosing Personalize, and choosing a background or theme. They will be listed in their own section.

Keyboard Shortcuts for Taskbar icons

March 11, 2013

To open these applications through shortcut keys, simply hold down the Windows key and press the number on the keyboard that corresponds with the icon, working from the Start "orb" button to the right. For example, if Internet Explorer is the first icon, press Windows-1 to open IE, if Google Chrome is your second, press Windows-2, and so on.

Dell Employee Purchase Program

March 04, 2013

Looking to buy a new computer? Use OIT’s EPP program and get a discounted Dell computer. Please call 800-695-8133 option 2 or visit www.dell.com/epp to purchase a system.

Google's Advanced Search

February 25, 2013

You can use Google's Advanced Search if you're researching for a class project or paper. It's a quick and easy way to understand a topic and gather sources. Search for exact phrases, use Boolean arguments, filter by website, and more. Visit the advanced search at http://www.google.com/advanced_search.

 

 

 

 
 
 

Saving a Word Document as a PDF

February 18, 2013

Would you like to save a Word document as a PDF? Click File, Save As, then change the “Save as type:” option to PDF

Printing files from a USB flash drive to the Smart printers / Sharp.

February 11, 2013

Printing files from a USB flash drive to the Smart printers / Sharp.

Below are the instructions to accessing files to and from a flash drive via printer.

 

1.  Login via username and password or Student ID

 

2. Select HDD file retrieve

3. Select file from USB memory to print

4. Choose printing Settings

5. Select print


Type of formats the printer can see are Jpg. and PDF, .Docx will not be recognized by the printer.

Table of Contents

February 04, 2013

“Do you have to include a table of contents in your report? Utilize Word 2007 and above’s styles option on the top right on the ‘home’ tab. Simply highlight the title of each section and hit ‘Heading 1.’ To generate the table of contents for all the headings, go to the ‘Reference’ tab, and hit ‘Table of Contents’ on the left. An added advantage of this is that you can easily change the style of all headings at once by right clicking on ‘Heading 1’ and hitting ‘Modify.’”

Finding Current Movies in Theaters

January 28, 2013

Need to quickly learn what movies are opening this weekend? Type ‘movie’ in a Google search and a list will come up for your location.

Google Pranks and Jokes

“There are secret pranks and jokes inside the Google search engine called “Easter Eggs.” In Google Maps, get walking directions from “The Shire” to “Mordor” and you will find a silly caution error. Start typing in the Google web search, “Do a barrel roll,” and prepare for the screen to be turned upside down. Many more Easter Eggs are only a Google search away.”

Folder Shortcuts

January 07, 2013

Do you frequently access a specific folder, but have to click through a large tree of folders to get to it? Right-click this folder, hover over “Send to”, and click “Desktop (create shortcut)”. This command will create a short-cut link to the specific folder on your desktop. This can be handy if you frequently access a folder on the T: drive.

Working on your typing skills

Did you know that the word TYPEWRITER is the longest word one can type on a single keyboard row? Or have you heard that the word STEWARDESSES is the longest word one can type with only their left-hand (without cheating)? Sometimes we need to catch up on our typing skills for school or work. Index-finger-typing is no excuse! Go to www.typingweb.com to freshen-up and get faster at typing.

Virus Protection

November 14, 2012

Peter Norton of the fabled Norton antivirus program once said that there was no such thing as a computer virus and considered the whole idea some sort of hoax. Whether this is fact or fiction, keep your antivirus software up-to-date so your computer is protected. The consequences of catching a virus can include: causing your computer to be very slow, loss of productivity, and losing your personal data. If you have no antivirus, a free program is AVG Antivirus.

Desktop Shortcut

November 05, 2012

Would like to have a link to your favorite web page on your desktop? Create a shortcut to a web page by following the below steps. 1) Open the web page you wish to create a shortcut for. 2) Resize your browser window so it's not maximized. 3) Once in a window mode click the icon to the left of the Internet address in the address bar and drag it to your desktop and let go to create a shortcut. Done!

Windows 7 Tip

In Windows 7, hold down the windows key and hit one of the arrow keys to manipulate the current window. Hit the windows key  plus: up-arrow to maximize the current window, down-arrow to minimize current window, left-arrow to left-align the current window, and right-arrow to right-align the current window. When one window is left-aligned and another window is right-aligned, you can easily browse both windows as if you had dual computer screens!

Keyboard Shortcuts

October 22, 2012

Want to browse the web faster? Use keyboard shortcut or "hotkeys" with your favorite browser. Hit "Ctrl" and "T" at the same time to open a new tab (abbreviated "Ctrl"+"T"). Hit "Ctrl"+"F" to find a phrase or word on the current page. One little known shortcut is completing an address with the ".com" extension by hitting "Ctrl"+"Enter" E.g. type "google" followed by "Ctrl"+"Enter" and you'll be taken to www.google.com.  Visit http://bit.ly/PMrHdD to find more hotkeys for Mozilla Firefox, http://bit.ly/VjRpDg for Google Chrome, and http://bit.ly/RPV1Mc for Internet Explorer.

Professor Background

October 15, 2012

Ever curious about the academic background of your professor? Find Ph.D.s, theses, projects, and papers that your instructor created during their education. Go to "scholar.google.com" and select the drop down menu in the search bar. In the field titled "Return articles authored by" type the name of your professor. Google Scholar will do a search and display all documents by your instructor! For more accurate results, make the first and middle name capitalized initials. E.g. For Paul Dingman, write "PT Dingman."

Mail Tips

October 01, 2012

Send a message to multiple people without revealing other recipients' identities

To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.”

Password Security Questions

September 24, 2012

The beginning of Fall term is a good time to change your password security questions. To do this, follow the below steps:
  1. 1. Log into MyOIT.
  2. 2. Click on your name in the upper right corner.
  3. 3. Select "Change Password Reset Questions." 
  4. 4. Select and answer your questions, and then press continue.
 If you have any questions, contact the Help desk at 541-885-1470 or helpdesk@oit.edu.

Changing the auto recovery timer in MS Word 2010

June 11, 2012

To change the automatic save timer in Microsoft Word 2010, follow the below steps:

1.  Open Microsoft Word 2010.

2.  Click on the ‘File’ tab.

3.  On the left side, click on ‘Options’.

4.  When the ‘Word Options’ dialog box appears, click on ‘Save’.

5.       Under the ‘Save documents’ Heading, you will see a check mark in ‘ Save AutoRecover information every 10 minutes’ Change the 10 to how often you want the document to automatically save.”

 

Changing the Shut Down Button in Windows 7

June 04, 2012

 

Would you like to change the function of the Shut Down button on your Start menu to something that better suits your needs? Perhaps make it simply log off or lock your computer?

To change its function, right-click the Start button and select Properties. On the Start Menu tab, click the "Power button action" drop-down menu and select which action you want to be the default. Then click OK, and OK again.

Forwarding OIT Emails

May 21, 2012

OIT Email is the only email that OIT will use to contact students.  If you don't check yours regularly, please follow these steps to forward your OIT email to a personal email address. 

1.       Open Internet Explorer.

2.       Login after going to mail.oit.edu.

3.       Once logged in, click on “Options” at the top right side of the screen.

4.       On the left side of the screen under “Options,” click on “Rules.”

5.       Next, you will need to click on “New Rule” under the “Rules” heading.

6.       From there, select “Create a new rule for arriving messages.”

7.       Once the “New Rule” window appears, you will need to select “If my name is…”

8.       A drop down window will appear asking you what exactly you want to do, check the box “In the To or CC box.”

9.       After selecting the “In the To or CC box,” click on “Forward or redirect…” under the “Do the following” heading.

10.   A drop down window will appear asking you what exactly you want to do, check the box, “Forward the message to people or distribution lists.”

11.   After completing step 10, on the left side under “Rule Description,” click the blue hyperlink “people or distribution lists.”

12.   Your address book will now appear. At the bottom of the screen in the text box next to the label “To ->,” type in the address you want your emails to forward to, and then click “OK.”

13.  After clicking “OK,” click on “Save” at the bottom right side. You have no successfully set up a rule to forward all your emails to a different email address. “

14. To make sure that forwarding is set up  correctly, send an email to your Oregon Tech email account and make sure it comes through to your personal account.  Oregon Tech will only email you at your OIT email address and is not responsible for forwarding failures.

Bcc: Blind Carbon Copy

February 20, 2012

Send a message to multiple people without revealing other recipients' identities. To send a message to someone without other recipients of the message knowing, use the Bcc line in the message.  If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients

In Microsoft Outlook, go to the Options tab and Click Show Bcc.

 

 

 

 

Save Time with Word Shortcuts

February 13, 2012

If you’re like most people, you’re always looking for ways to save time. Keyboard shortcuts could be your new best friend when it comes to time management. Not everyone uses shortcut keys, but some people find them easier to use than a mouse.

Memorizing some quick key combinations can save time and effort while working in all Office programs. Here are a few little known shortcuts for Microsoft Word.

  • Search for text in a document with Ctrl+F.
  • Find and replace text in a document with Ctrl+H.
  • Decrease the font size with Ctrl+Shift+<.
  • Increase the font size with Ctrl+Shift+>.
  • Center text with Ctrl+E.
  • Align text left with Ctrl+L.
  • Align text right with Ctrl+R.
  • Create a page break with Ctrl+Enter.
  • Create a new document with Ctrl+N.

Find a large list of useful shortcuts for Word, Excel, Internet Explorer at http://www.microsoft.com/athome/organization/compshortcuts.aspx.

Great Keyboard Shortcuts

February 06, 2012

Using the mouse, you can drag and dock windows to either side of the screen, or drag it to the top to maximize it. These keyboard shortcuts are even faster:

Win+Left Arrow and Win+Right Arrow dock the window to the left and right side of the screen

Win+Up Arrow and Win+Down Arrow maximize and restore/minimize

Win+M minimizes everything

Alt+Up, Alt+Left Arrow, Alt+Right Arrow navigate to parent folder, or browse Back and Forward through folders in Explorer

Win+Home minimizes/restores all open windows except the active window

Alt+Win+# accesses the Jump List of program number ‘#’ on the taskbar

Quick Conversion

November 28, 2011

Google can be used as a units-of-measurement and currency converter. Type “teaspoons in 1.3 gallons,” for example, or “euros in 17 dollars.” Click Search to see the answer.

Clear Temporary Files

November 21, 2011

Every once in a while, it is a good idea to remove your temporary files from your computer so it doesn’t clog up your system. To do this, click on the start button, go to All Programs, then Accessories, then System tools and click on Disk Cleanup. When running Disk Cleanup, make sure to check the boxes for Temporary Files and Temporary Internet Files.

Troubleshooting Tips

November 14, 2011

When your computer isn’t working properly, one of the fastest ways to figure out what is wrong is to check that everything is plugged in properly and that all of your cables are in good condition. Many other computer problems can be fixed by just unplugging the device in question from its power source and allowing it to .

Style your Taskbar

November 07, 2011

Instead of having your taskbar at the bottom of the screen looking like Windows 7, you can change it to look like Windows Vista. All you have to do is right click on the task bar, and go to properties. A new window opens called ‘Taskbar and Start Menu Properties’ from there you will want to click the drop down box next to ‘taskbar buttons’ and select ‘combine when taskbar is full’. After doing that click apply then ok. Now your windows task bar should look similar to Windows Vista.

Right Click Everything

October 24, 2011

At first glance Windows 7 bears a striking resemblance to Vista, but there's an easy way to begin spotting the differences - just right-click things. Right-click an empty part of the desktop, for instance, and you'll find a menu entry to set your screen resolution. No need to go browsing through the display settings any more. Right-click the Explorer icon on the taskbar for speedy access to common system folders: Documents, Pictures, the Windows folder, and more.

Block Spam in Outlook

October 17, 2011

To block spam in Microsoft Outlook, right click on the spam email, go down to junk and select ‘block sender’s domain’.

Download Location

When you download a file to edit, make sure you save it to a specific location, or it will keep saving in the downloads folder.

Defragment

October 03, 2011

Defragmenting your hard drive can help improve your computer’s speed. To start a defragmentation in a Windows-based environment, go to Start –> Programs –> Accessories –> System Tools –> Disk Defragmenter.

MyOIT Security Questions

September 26, 2011

Remember to set up your security questions through MyOIT so you can reset your password in the future. To set up your security questions, log into MyOIT and in the top right hand corner you should see your name displayed. Click on your name and there should be a drop down menu that gives you the option to change your security questions.

MyOIT Password Issues

September 19, 2011

If you cannot log into MyOIT, click the link ‘reset my password’. If clicking ‘forgot my password’ doesn’t help, call the helpdesk at 541-885-1470. We cannot reset passwords through email but we can contact you if you leave us your number in the email. To set up your security questions for future password issues, log into MyOIT. Toward the top right corner of the screen after you’ve logged in, you should see your name displayed. Click on your name and there’ll be a drop down menu that allows you to set up your security questions.

Locking Your Computer

If you hold the windows key, also knows at the start button, and press the L key on the keyboard your computer will lock. This is a faster and efficient way of locking your computer if you are in a hurry to leave the office.

Safely Log Out

September 07, 2011

Always log out of websites by clicking "log out" on the site. It's not enough to simply close the browser window or type in another address.

Backup Important Data

August 29, 2011

To reduce risk of losing important data on your computer, back up everything to your S: drive or an external hard drive.

Clear Out Your Recycling

August 16, 2011

Just putting something into the Trash or the Recycle Bin doesn’t actually delete it. You then have to *empty* the Trash or Recycle Bin

Password Problems?

August 08, 2011

When you have problems logging into your ‘MyOIT’ and you already tried to reset your password using the “Forgot My Password” link, please call the helpdesk at (541) 885-1470 to reset it. If you send the helpdesk an email we will reply asking you to call us.

Better "Search Results"

August 01, 2011

When you’re searching for something on the Web, put quotes around phrases that must be searched together. For example, if you put quotes around “electric curtains,” Google won’t waste your time finding one set of Web pages containing the word “electric” and another set containing the word “curtains.”

Enlarge Text on Any Webpage

July 27, 2011

To enlarge text on any web page, press and hold Ctrl and then press plus or minus keys (for bigger or smaller fonts); on the Mac, it’s the Command key and plus or minus.

Add a Program to Your Desktop

July 17, 2011

To add a program from your start menu to your desktop, you should follow these steps: 1. Go to the desired program in the start menu located on the bottom left hand side of your desktop 2. Right click on that program and a drop down menu will appear 3. Select “Send to” from the drop down menu 4. Select “Desktop (create shortcut)” from the drop down menu After doing so, the program you chose will be located conveniently on your desktop.

Cleaning Keyboard's with Cotton Swabs

June 13, 2011

A cotton swabs moistened with rubbing alcohol or distilled water is an excellent tool for wiping hard to reach areas in your keyboard, mouse, and other locations.

Upgrading to Windows 7

May 31, 2011

When upgrading to Windows 7, make sure you know what computer system you have. You can do this by right clicking on your “Computer” and then selecting “Properties”. A window will show up and under “System” you will see whether you have a 32 or 64 bit computer. Once you figure out what system type your computer is, you should make sure the Windows 7 disk you get is for your type of computer.

Backup Important Files

When working on any file that holds great value to you, you should always backup your data somewhere such as an external hard drive, or a thumb drive, aside of your normal Hard Drive.

Blackboard Issues?

May 16, 2011

When having issues with Blackboard you may want to try updating your java, switching web browsers, and restarting your computer.

Up to date Antivirus Software

May 02, 2011

Remember to always keep your antivirus software up to date and run a virus scan at least once a month.

Find with Ease

Find items with ease in documents. Hitting “Ctrl F” while in an open document will enable you search and find words and phrases faster. All you do is type the word in the search box which opens up after you hit the combined keys above.

Quick Attachments

November 08, 2010

Quickly attach a file to a message, task, appointment, meeting request, journal entry, or contact.

Open the item, and then on the Insert menu, click File. Locate the file you want to attach.

Quickly Create All-Day Calendar Events

October 11, 2010

Click the day heading that you want, and then type the name of the event. 

If the event lasts several days, click the first day heading, drag across all days, and then type the event name.

Streamline the Outlook Inbox

June 01, 2010

To organize the messages you need to categorize them. In order to categorize the messages you need to go with these steps:

Step 1: Go to Edit, then to Categories and choose the Categories list
Step 2: Add New categories to denote the groupings for your business or personal e-mail
Step 3: Click on the OK twice to save the setting and exit.

Moreover, you can categorize the e-mails, calendars, entries, tasks and other such items in the same manner.

Change the Default Document Font

May 27, 2010

  1. Choose Font from the Format menu, then set all of the attributes you want for your default font.
  2. Click the Default button.
  3. Word will inform you that this change will affect all documents based on the Normal template.

Set Outlook Startup Folder

May 17, 2010

Want to start Outlook in a folder other than Inbox? On the Tools menu, click Options, and then click the Other tab. In the Advanced Options dialog box, set the startup folder that you want.

 

 

 

 

Send a message to multiple people without revealing other recipients' identities.

May 04, 2010

To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.

What is an Archive Folder

April 19, 2010

Not sure where your archive folder is? To see where your archive folder is stored, right-click the Archive Folders folder in your Folder List. Click Properties for Archive Folders. Click Advanced, and then look at the File name box.

 

 

 

 

Outlook Keyboard Shortcut

April 12, 2010

To show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List, press CTRL+SHIFT+W.

Smartboard Tip

April 05, 2010

To erase a large portion of the Smartborad at once: draw a circle around what you want to erase and tap in the center of the circle and whatever is inside the circle will be erased.

Use VLC Media Player to play DVDs

March 29, 2010

VLC Media player is installed on all classroom computers and is the best program to play DVDs, VLC Media Player allows you to play DVDs through the mounted projector that is in most classrooms. VLC is a highly portable multimedia player and multimedia framework that can read most audio and video formats as well as DVDs, Audio CDs VCDs, and other various streaming protocols. VLC could be used for playing almost all known media formats but is said to error message while playing a 3gp file. Hope this information helped.

Go to Start, click All Programs, click VLC Media Player, to play a DVD, click media and click on open disk and then press play at the bottom.

Send a Note

March 15, 2010

Send that note fast! Click the note icon in the upper-left corner of the open note and then click Forward.

Start Outlook in a folder other than Inbox

March 08, 2010

On the Tools menu, click Options, and then click the Other tab. In the Advanced Options dialog box, set the startup folder that you want.

Automatically Add Holidays

February 15, 2010

Automatically add holidays to your Calendar, on the Tools menu, click Options, click Calendar Options, and then click Add Holidays.

Repeating Appointments

February 08, 2010

To set an appointment to repeat, designate it as recurring   In the appointment, click the Actions menu, and then click Recurrence.

 

 

 

 

Jog your memory with a follow-up flag

February 01, 2010

Create a follow-up flag as a reminder to follow up on a message. On the Actions menu, click Follow Up and click the flag color of your choice.

Send a message to multiple people without revealing other recipients' identities

January 25, 2010

To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.

Contact meeting attendees with a reminder or other message

January 19, 2010

Open the original meeting request, click the Actions menu, and then click New Message to Attendees.

Set a reminder to reply to a message

January 11, 2010

To set a reminder to reply to a message right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have to complete the reply. In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.

Need a Computer Price Quote?

January 04, 2010

Faculty and Staff - You can find quotes for the 4 OIT standard computers on the website at http://my.oit.edu.  Select the Technology Services tab, then click on Price Quotes. Quotes include a complete desktop system, a desktop computer only, a standard laptop, and a mini laptop.

Automatically add holidays to your Outlook 07 Calendar

December 14, 2009

On the Tools menu, click Options, click Calendar Options, and then click Add Holidays.

Changing Your Web for Student/Faculty/Employee

December 08, 2009

Web for Student/Faculty/Employee now allows for a longer and more complex password. You may now have a password of up to 20 characters using alphabetic (A-Z), numeric’s (0-9), and/or special characters. To change your password log into Web for Student/Faculty/Employee and click on the Personal Information tab. Then click on Change PIN. Enter your current PIN. Select and enter a new PIN then click Change PIN. Password requires a minimum of 6 characters with at least 1 of them being a numeric. You cannot reuse a password that you have used within the past 30 days.

Facilities Services Work Order Requests

November 16, 2009

To quickly and easily submit a work request for Facilities Services log into your MyOIT at http://my.oit.edu. Once logged in, go to the Faculty/Staff tab then click on Work Order Request under the "Faculty Resources" heading. Fill out the form and click Submit and  Facilities Services will be notified of the request.

Search folders in Outlook 07

November 10, 2009

If you want to add new search folders such as Unread Mail and Flagged Mail in Outlook 2007 click on the arrow next to New and select Search Folder…
Click on the type of search folder you want and click OK. The search folder will be added under the Search Folders drop down menu under your Sent items and cabinet folders.

Price Quotes

November 02, 2009

If you need a quote for an OIT computer go to my.oit.edu, login and go to the Technology Services tab. Under Faculty/Staff Resources you will find a link to Price Quotes.  If you would like a custom quote please send an email to helpdesk@oit.edu with a description of what you want.

Color-coding Appointments in Outlook 07

October 05, 2009

You can make important appointments stand out by changing their color. Alternatively, you can color code all appointments of the same type so that you can instantly see what you're doing on any day.

  1. Use the 'Categorize' drop-down list in the middle of the appointment window and choose the required color,
  2. To change the color of an existing appointment, right click on an appointment in your calendar, choose 'Categorize' and then the color that you want.
  3. You'll also see an option labeled ‘All Categories…’. This allows you to make up your own categories by customizing the words that appear next to the colors.

Find information faster: Organize your computer

August 24, 2009

If you've been using your computer for more than 6 months, it's probably safe to say that you don't need all the files and e-mail messages stored there. When left untreated too long, an unorganized computer will perform slower and make it more difficult for you to find the information you need. If that's the case, it's a great time to make sure your computer is cleaned up and ready to roll for your next upcoming project or assignment. This article can help you get started.

Outlook Rules

August 11, 2009

If you would like emails that are from a certain person, sent to a particular group or contain certain words or phrases to go directly into their own folder - you can. Microsoft Outlook has a rules section, in which you can create rules which will deliver mail directly to a folder based on the criteria you require.

To use this feature:
* Create a folder (Right mouse click on ‘Inbox’ (or the folder you want it in) and select ‘New Folder…’ )
* Give it a name
* Click on ‘Tools - Rules and Alerts’
* Choose ‘New Rule’ and follow the sections through

Quick Parts

 

August 07, 2009

Outlook 2007 allows you to create and save reusable text blocks, called Quick Parts, for e-mail messages. These can be used in conjunction with your signature to add variance, or as quick templates for messages that you commonly send out. Here is a quick tutorial on how create, use, and manage Quick Parts.

Create better graphics in Office 2007

July 13, 2009

Create better graphics in Office 2007

Convert a bulleted list into a flawless diagram. Create charts that look like you hired a professional designer. And, get it all done in about the time it takes to pour yourself a cup of coffee.

It's not too good to be true—this is what the new technology is all about. Check out some of the things you can do with the new graphics engine in the Office 2007 release.

SmartArt graphics

The new SmartArt graphics tool replaces the Diagram and Organization Chart tool that you may know from earlier versions. But don't look for just a simple upgrade here. SmartArt graphics provide an entirely new approach to business graphics. 

SmartArt graphics are available from the Insert tab in Word, Excel, and PowerPoint. However, when you create SmartArt graphics in PowerPoint you get additional tools, such as the ability to convert a bulleted list to a diagram. Learn more about creating SmartArt graphics.

Charts

Excel charts have been redesigned to use the new graphics engine. What does that mean for you? It means more beautiful, visually effective charts because you can now format Excel charts as simply as shapes, with just as much formatting flexibility. Additionally, the new charting tools make it easy to customize your chart, with three contextual tabs that expose almost all charting functionality.

Find Chart Styles and Chart Layouts (two types of Quick Styles) on the Design tab under Chart Tools. Or, use the Format tab under Chart Tools to format chart elements just as you do shapes. 

Learn more about creating Excel charts or formatting Excel charts.

Mail Forwarding

June 08, 2009

Want to receive your OIT email at a different email account?  Check out the instructions for setting up Email Forwarding.

MyOIT

Have you tried MyOIT yet?  You can access work files, banner, OIT email and more from off campus.  Check it out at http://my.oit.edu. Contact the Help Desk at helpdesk@oit.edu or 5-1470 for help.

 

 

 

 

Word 2007

May 18, 2009

If you don’t like the default double-spacing in Word 2007, follow these steps to change the default to single-spaced.

  1. Open a new Word document.
  2. Right-click in the document and select Paragraph
  3. In the Spacing section, set Before and After to 0 pt and set Line spacing to Single.
  4. Click Default, read the message, then click Yes.

You can set other defaults, too.  Change other settings on the Indents and Spacing tab to see what they do.

Excel 2007

May 06, 2009

You can save your Excel 2007 file as a PDF.  With the Microsoft Save As PDF add-in, which is available for download at no cost from http://office.microsoft.com, you can save your document as a Portable Document Format (PDF) file. Click the Microsoft Office Button, and then click the arrow next to Save As. Select PDF.