Email and User Accounts
Email
- An Oregon Tech Email account will be provided to all Oregon Tech Students, Faculty and Staff.
- 1GB of email storage is provided.
- Items in the ‘Deleted Items’ folder will be permanently deleted after 30 days.
- Emails with attachments larger than 10MB will be rejected
File Storage
- File storage will be provided which can be accessed from on-campus computers via the ( S: ) Drive, or off-campus through MyOIT (http://my.oit.edu)
- Students will be provided with 2GB of file storage
- Faculty/Staff will be provided with 5GB of file storage
- Copyrighted material (such as MP3s or movies) is not allowed and will be deleted without notice
Retention of Email/User Accounts
Students
- Student accounts will be retained as long as the student is enrolled at Oregon Tech.
- Accounts will be disabled* two terms after a student was last registered (not including summer term).
- Accounts will be removed** three terms after a student was last registered.
- File storage will be deleted when the account is removed
Alumni
- Accounts will be disabled* two terms after a student was last registered (not including summer term).
- Accounts will be removed** three terms after a student was last registered.
- Alumni are eligible for a forwarded email address for life by signing up at http://alumni.oit.edu
Faculty/Staff
- Accounts will be disabled* immediately after an employee is no longer employed by Oregon Institute of Technology.
- Six months after leaving employment, the account will be removed**.
- Accounts
may be retained for longer if requested by the employee’s supervisor.
These requests should be directed to the Human Resources office, oithr@oit.edu
- File storage will be deleted when the account is removed
Emeritus Faculty/Staff
- Emeritus faculty/staff may retain their account indefinitely upon request and as long as it remains active.
- An account that is not active for any given six month period may be subject to removal.
- Requests to retain accounts should be directed to the Human Resources office, oithr@oit.edu
*Disabled accounts act as placeholders in order to reserve the username for a limited period of time
**Once
an account has been removed, there is no guarantee that the user will
receive the same account name upon re-enrollment/re-employment.