Audio Conference Calling

Audio Conference Calling

There are three types of conference calls.
  1. A conference with five people or less and you have a digital phone.
  2. A conference with five people or less on a single line phone.
  3. A conference with more than five people.

Setting up a Conference Call for six people or less on your digital phone.

If you are calling form a digital phone, you can place your own conference call for 6 or less people, including the call initiator.

To activate a conference from an idle phone for the first two parties.
Listen for Dial Tone, DIAL the number for the first party, when the first party is connected DEPRESS [CONFERENCE], HEAR Dial Tone, DIAL the number of the second party, When the second party is connected DEPRESS [CONFERENCE]. You and your second party will be joined with the first party.
To add parties after the second party
DEPRESS [CONFERENCE] HEAR Dial Tone, DIAL the number of the next party, When the next party answers DEPRESS [CONFERENCE], You and your parties will be joined with the conference.  Repeat the same procedure to add additional parties
NOTE:

If the party you dialed cannot be reached for any reason (dialing error, busy, ring-no-answer, wrong person, recording, etc.) depress button appearance of original extension being conferenced.

When/If you hang up, one of the remaining parties in the conference must be an extension on campus. If the initiator of the call will not be participating in the call it is recommended that they stay in the call and just put the call on hold after all member are conferenced on.

Setting up a Conference Call with six people or less.

If you have a conference call with six (6) people or less Telecommunications can setup and administer your call. The telecom tech can schedule your conference and can be reached at 5-1950.

When calling to schedule a conference call please have the following information ready:

  • The authorization code to be used for any long distance charges
  • Call initiator (who will be facilitating the call)
  • All of the participants names and contact numbers.

Please inform us as early as possible, preferably at least three days ahead of time. Make sure that the parties to be conferenced on will be ready and expecting our call at the correct time.

Setting up a Conference Call with more than six people.

If you have a conference call that requires more than six (6) people you need to contact the Telecommunications Department at 5-1950.  A minimium of three days notice is required.