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Library Terminology

Access Services: Department of the library responsible for providing service for Circulating, Reserve or Interlibrary Loan materials. Also responsible for shelving materials. The staff checks out circulating or reserved books, periodicals, government documents, and other materials from the Oregon Tech library and other libraries. They also renew the borrowed items. These operations are performed at the Help Desk located to the left from the entrance to the library. See also Help Desk.

Barcode: Small label placed on library materials that identifies the item. This label consists of many closely spaced bars that can be read by a computer, and represents numbers, which are usually visible on the label.

Borrow: the same as Check Out - to be able to remove an item from the library, usually for a given period of time. This is done at the Access Services Desk, which is located to the left from the entrance to the library. You will need your student ID to be allowed to borrow books

Call Number: A unique letter-number combination given to each book acquired by the library to identify its location on the shelves. The call number usually represents a subject or discipline and is printed on a white label which is placed on the book. You can find a book's call number in the library catalog. Oregon Tech Library uses the Library of Congress Classification System to assign call numbers

Catalog: A database of bibliographic records describing print and non-print materials that may be searched by Author, Title, Subject and Keywords for items available at the library or through the libraries’ interlibrary loan system. The catalog can be accessed from the library home page: www.oit.edu/libraries. See Library Catalog.

Check Out: To borrow materials from the library.

Citation: Complete information about a specific item: book, article or other format, which allows to locate it. A citation for a book includes the author, title, place of publication, publisher and year. A citation for an article in a periodical includes author, title of the article, title of the periodical, volume number, pages and date. A single citation is sometimes called a reference. A group of citations gathered together is usually called a bibliography. There are a few different citation styles used at Oregon Tech.

Conference Proceedings: The official record of the presentations done at a conference or meeting.

Database: A collection of electronic records or citations to materials. The library catalog is a database of books and other materials. Academic Search Complete is a database of citations covering articles in journals, magazines and newspapers. Many library databases require authorized access.

Dissertation: A scientific paper to maintain or prove a proposition, especially one written as the principle requirement for a degree (e.g. Ph. D.) See also Thesis.

Electronic Reserves: A collection of materials in electronic format set aside by professors to be used by their students. Electronic Reserves can be accessed from any computer from the library home page: www.oit.edu/libraries . They include lecture notes, PowerPoint presentations or sample examinations. Some electronic reserves require the use of passwords, which are provided by class instructors.

Fine: The amount of money charged each hour or day for borrowed library materials, which were not returned or renewed after the due date.

Government Document: A publication of a federal or state government: hearings, reports, treaties, periodicals, and statistics. At the Oregon Tech library government documents are mostly in electronic format. They can be found in the catalog..

Help Desk: A desk located to the left at the entrance to the library. It provides combined check out/information/reference services.

Hold: A request for library materials that are checked out or not found. Once the item is found or recalled, it will be held for the requester, who has placed the hold. Holds can be picked up at the library’s Help Desk.

Holdings: All materials included in librarys collection.

Index:  (1) An alphabetized list of subjects discussed in a book or encyclopedia (usually located at the end or in the last volume). (2) A database of citations of journal/magazine articles, e.g.:  Applied Science and Technology.

Information Literacy (IL): Skills in finding information, knowledge of search techniques, and ability to critically evaluate information and employ it effectively.

ISBN: Abbreviation for International Standard Book Number. A unique 10- or 13-digit number that is given to every book or edition of a book before publication to identify the publisher, the title, the edition, and volume number. The ISBN is usually printed on the reverse side of the title page of a book.

Library Catalog: electronic collection of records of all the items the Oregon Tech Library owns. You can get access to it from the library home page: www.oit.edu/libraries. See Catalog.

Loan Period: The length of time library materials may be borrowed. The time varies depending on the type of material borrowed and the borrower’s status (student, faculty, or staff). There are different loan periods for items borrowed from Summit and ILL.

Microforms: General term for all types of micro-reproduction technology. It is used to print books, articles or other items in miniaturized form on rolls (microfilm) or sheets (microfiche) of transparent plastic. They require special machines to be read. These formats are very useful for preserving materials and saving space in the library.

Non circulating: Materials that may not be checked out to patrons except by special arrangement. Usually available for library use only: e.g. reference books.

Online Catalog: A database of bibliographic records describing print and non-print materials that may be searched by Author, Title, Subject and Keywords for items available at the library or through the libraries’ interlibrary loan system. The catalog can be accessed from the library home page: www.oit.edu/libraries. See Catalog and Library Catalog.

Orbis Cascade Alliance: Alliance of more than 30 academic libraries of Oregon, Washington and Idaho. The Alliance provides resources for sharing electronic resources and fast document delivery via a courier. See also Summit.

Oversize: A book or other item too tall or too wide to be shelved with other volumes of smaller size in normal call number sequence. They are usually shelved in a separate location, as is indicated in the item’s catalog record and on the spine label.

Primo: See Catalog and Online Catalog.

Reference: Books designed by arrangement and treatment of subject to be used for factual or conceptual items of information, rather than for cover-to-cover reading. Good for gathering background information on an unfamiliar topic. Examples include encyclopedias, dictionaries, handbooks, almanacs, and statistical sources. They are located in the Reference Section of the library and do not circulate.

Reference Assistance: Services that provide help in finding information and evaluating sources. Librarians will work with you to show how to find and effectively use the print and electronic resources for your topic.  Reference assistance is performed at the Help Desk or in librarians’ offices by appointment. Please contact librarians here to schedule an appointment. See Help Desk.

Reserves: A collection of materials set aside by professors for use by students in particular classes. The Reserve Shelves are located behind the Help Desk. Due to high use loan periods for reserved materials are only two hours, with in-library use. In addition to the Print Reserves, you can have access to Electronic Reserves from any computer from the library home page: www.oit.edu/libraries . See also Electronic Reserves.

Senior Project: A capstone report or project, assigned for the undergraduate students in some disciplines as a requirement for receiving a baccalaureate degree at Oregon Tech. The Library provides access to the Senior Project Collection online here.

Subject Headings: Terms used to divide knowledge into related areas, which can be used to find information on a specific topic. They correspond to locations shown by Call Numbers. Like most academic libraries, Oregon Tech library uses the Library of Congress Subject Headings. It is one of the search options to find materials in the library catalog. Library databases use their own Subject Headings, usually collected in a Thesaurus. Health sciences libraries use MeSH or Medical Subject Headings.

Summit: Orbis Cascade Alliance’s union catalog. Contains records of library collections of more than 30 libraries in Oregon, Washington and Idaho. Summit records can be accessed and borrowed from the Oregon Tech library home page: www.oit.edu/libraries .

Technical Report: A scientific paper written by an Oregon Tech student. It describes research or other significant developments in the field of the applied sciences. Includes research about technical concepts as well as graphical depiction of designs and data. Oregon Tech Library provides online access to the Technical Reports Collection here.

Thesis: A dissertation to maintain or prove a proposition, especially one written as the principle requirement for a degree (e.g. Ph. D.). See also Dissertation.

Adapted from:

 Online Directory for Library and Information Science at: http://lu.com/odlis

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