Guidelines for Hosting Events
Event Approval Form must be completed for every event where budget money would be used, both on and off campus (this includes events, programs, and meetings). This form must be completed two weeks prior to the event.
Upon completion of the event, the group must turn the event approval form in to the Student Services Office, along with itemized receipts for purchases, an attendance sign-in sheet, a meeting/program agenda and any supporting information. Please answer the questions: who, what, when, where and why. Whenever an organization is putting on an event that requires a fee to participate, an Event Sign-Up Sheet is used by the cashier to keep track of those who have already paid.
For on campus events, you must fill out a Room Request Form. Whether it is two people or 20 people. These forms must be submitted at least 72 hours prior to your event.
Food may be served at two recruitment events and one end-of-year event per academic year. An exception to this rule is when an organization hosts a campus-wide event for which they have prepared a poster, flyer, advertisement, announcement, or other evidence that shows that all Oregon Tech students were invited to participate.