COVID-19 Vaccination Requirement
In response to the COVID-19 pandemic, in alignment with the Oregon Governor’s executive orders, and consistent with guidance from the Oregon Health Authority (“OHA”) and the Centers for Disease Control and Prevention (“CDC”), Oregon Institute of Technology (“University”) is issuing this vaccination requirement.
The purpose of this requirement is to promote the health and safety of the University community, including all who work, live, or learn in any Oregon Tech location.
Students: All University students to whom this requirement applies must be fully immunized against COVID-19 or meet the requirements for declination.
The COVID-19 Vaccination Requirement applies to students who are enrolled in or registered for in-person instruction for any portion of their course load and students who are registered for fully online courses and participate in any in-person University activity or University-provided or sponsored service at all Oregon Tech locations (Klamath Falls, Portland-Metro, Chemeketa, Seattle, and OMIC). For example, a student with all online classes coming to campus to use the library, computer lab or other services; or a student coming on to campus only to play intramural sports must comply with the vaccination requirement. [Note: the Chemeketa and/or Seattle sites may require additional COVID mitigation measures which Oregon Tech students and staff must follow.]
Employees: It is intended that all University employees to whom this requirement applies must be fully immunized against COVID-19 or meet the requirements for declination must complete the Vaccination Requirement prior to or on the first day of work.
The COVID-19 Vaccination Requirement applies to all university employees, full-time or part-time, including but not limited to faculty, classified and unclassified staff, and student employees, at all campus locations, so long as they will be interacting in-person with individuals outside of their household as part of their employment.
Oregon Tech staff and faculty members will not know an individual’s vaccination status. Supervisors may know if an employee is not in compliance with this requirement.
Non-Compliance
Failure to complete either the Attestation process or the Declination process results in non-compliance with the Vaccination Requirement.
Students
Non-compliance in the COVID-19 Vaccination Requirement (not completing the Attestation or Declination process) may result in disciplinary action under the University’s Student Code of Conduct for non-compliance with University policy, including a hold on the student account.
Employees
Non-compliance in the COVID-19 Vaccination Requirement (not completing the Attestation or Declination process) will result in the employee’s department head and/or supervisor notified of the non-compliance. Failure to comply with the Vaccination Requirement may result in disciplinary action.
Testing Process
All students and employees who are not fully vaccinated will be required to undergo weekly COVID testing at the Klamath Falls and Portland-Metro campuses. Students in online programs and only enrolled in online courses are exempt. The Integrated Student Health Center (ISHC) will be monitoring test results for all testers throughout the duration of the Testing Requirement program. Results will remain confidential as no one other than ISHC staff and the participants themselves will have access to the results.
If you are in the process of getting the vaccine, you need to test weekly until you are fully vaccinated which is two weeks after the one dose Johnson & Johnson or the second dose of Pfizer or Moderna.
Individuals required to test can pick up a test kit at the following locations:
Klamath Falls – Office of Student Affairs (CU 217)
Portland-Metro – Student Services Desk on the 1st floor
Prior to the first test, please read the Instructions to Weekly Testing, which provides the following details:
- How to create a free account with WVT Labs (www.labdash.net)
- How to connect the sample each week to the LabDash account
- Proper self-swab and labeling procedures
Each week, participants will log into their LabDash account in order to enter the Bar Code number of the sample they will be submitting for that week; this connects that specific sample to their participant account. Then, they will follow the attached instructions for completing the self-swab, label the sample appropriately, and seal it in a provided biohazard bag. The sample does not have to be refrigerated but should stay at room temperature until submitted.
Participants will return the sample kit to the location from which it was originally obtained. Kits must be dropped off by Tuesday at noon with the test labeled correctly. After dropping off their sample, participants will take a new kit for use the following week.
Participants do not have to quarantine while they wait for their results, assuming that they do not have any symptoms and have not had an exposure to a COVID-positive person. If a participant has COVID symptoms or an exposure, they should not do the self-swab test, but instead should stay home and contact ISHC at 541-885-1800 for instructions.
All tests will be shipped to WVT Labs in Corvallis for analysis and results which will be available 48 hours after WVT Labs receives the tests.
Once results are available, participants will receive an e-mail alerting them to the availability of their result; they can then log into their LabDash account and view the result themselves. Note that ISHC will only be contacting anyone who tests positive; participants will not be contacted if they test negative.
Testing Positive
If a participant tests positive, they will be contacted by ISHC staff and given instructions and timeline regarding isolation.
A positive test will exclude participants from the COVID Testing Requirement for the next 90 days, as they will have antibodies in their system which will offer protection from re-infection during that period.
Failure to Test
Not completing the COVID test can have consequences for the health and safety of our community and therefore, will be taken seriously.
Consequences for students missing the COVID testing requirement could range from fines, a conduct violation with possible sanctions ranging from loss of privilege (attending in person classes/activities) to suspension from the university. Consequences for employees could result in fines or disciplinary action up to and including termination.
From time to time, you may have a legitimate reason to miss a test in a particular week.
Acceptable reasons to miss a test include that a participant:
- Has been directed to isolate (positive for COVID).
- Has been directed to quarantine by ISHC or local health authority.
- Is an employee with an approved absence lasting five consecutive weekdays or more. Approved employee absences include vacation, FMLA leave, sick leave, business travel, working fully remotely temporarily in order to care for a quarantining/isolating dependent at home.
- Has tested positive for COVID within the last 90 days. In this case the participant will be excused from testing for the 90-day period.
Anyone needing to request permission to decline testing due to an acceptable reason (as listed above) should contact ISHC at 541-885-1800 so this can be noted on their account.
Who to Contact
| Questions about the COVID Vaccination Requirement: | Contact: |
| Employees | Sandi Hanan |
| Students | Gaylyn Maurer |