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Leaving Oregon Tech

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Upon your leaving Oregon Tech, whether it is because of a resignation or retirement decision, the following information is designed to assist you.  Upon receipt of a resignation or retirement notice, the Office of Human Resources will assign you an exit checklist via the HEROES system which will walk you through the internal steps during an exit.  

Important Benefits Information and Resources for Employees Leaving Employment

OVERVIEW

This page is intended to be a resource regarding impacts to your benefits and retirement program(s) as you leave employment with Oregon Tech.  Additionally, resources that may be of assistance to you during this time are provided.  If you have questions, contact HR at (541) 885-1120 or by email at oithr@oit.edu.  

Address Changes
Oregon Tech: It is important to your address updated to ensure that OIT is able to mail any important information you may need after you separate, including your W2 form. Send any address changes to oithr@oit.edu.

Retirement Programs: Contact Fidelity, OSGP, TIAA, VALIC, and PERS directly (at the phone numbers listed below) to report the updated address for retirement accounts, and future mailings from them.

Obtaining copies of pay stubs and W2 forms
Electronic pay stubs remain available after computer access is turned off.  To access go to the login link from the main website: http://www.oit.edu click on “web for student login” and use your 918 number (employee number) and the default PIN as noted in the instructions.   
 
BENEFITS

Benefits – Medical, Dental, & Vision
Medical, dental, and vision coverage end on the last day of the month in which employees are paid for at least 80 hours or more. You may be eligible for continuation of your medical coverage for up to 18 months, under COBRA provisions due to termination.

In the event your spouse or partner works for Oregon Tech or another PEBB covered agency in the State of Oregon, they have the option of picking you up on their insurance as a dependent for a lower premium rate than the self-pay rates. You have 30 days from the end of your coverage to pursue this option.  If your spouse or partner has other employer sponsored coverage, you may also be able to join their plan within 30 days as a qualifying event, if you need documentation to pursue this option contact HR immediately.

Benefit Help Solutions will mail a COBRA packet to your home address. Employees can access this information online at http://www.benefithelpsolutions.com/pebb/pebb.shtml or by calling Benefit Help Solutions directly at 1-800-556-3137. You have 60 days from the date your coverage ends to pursue this option.  To review the current COBRA rates prior to arrival of your packet go to: 

http://www.oregon.gov/oha/PEBB/Documents/Cobra.pdf.

Retirement Plans (including Supplemental & Voluntary Investment Plans)
Employees have several options regarding their retirement account which could include leaving funds in the account; rolling-over funds into another investment vehicle; or withdrawing some or all retirement funds. Employees are strongly encouraged to contact their retirement plan directly and speak with a tax advisor to understand the implications of their choice, such as taxes, possible penalties, etc.

Fidelity (for ORP and Supplemental Accounts): Contact Fidelity at (800) 343-0860 or visit their website at www.netbenefits.com/opurp/ for additional information. 

TIAA (for ORP and Supplemental Accounts): Contact TIAA at (800) 842-2888 or visit their website at www.tiaa.org/opurp for additional information. 

VALIC (for ORP and Supplemental Accounts): Contact VALIC at (866) 283-4892 or visit their website at www.valic.com for additional information. 

PERS: Contact Oregon Public Employees Retirement System (PERS) at (888) 320-7377 or (503) 589-7377 or visit the website at www.oregon.gov/PERS.  For specific information to take into consideration before deciding to withdraw your contributions, go to http://www.oregon.gov/pers/MEM/Pages/Account-Withdrawal-Refund.aspx.

Oregon Savings Growth Plan (457): Contact the Oregon Savings Growth Plan at (888) 320-7377 or visit their website at http://www.oregon.gov/PERS/OSGP/pages/index.aspx for additional information.

Note: In the event you are eligible for retirement, contact HR and your retirement plan(s) to review your options.

Life Insurance
Life insurance coverage ceases after your employment ends, but may be converted upon retirement to an individual policy under specific conditions.  For additional information contact The Standard at (800) 842-1707. You have 30 days from the end of your appointment to pursue these options.

Short and Long Term Disability Insurance
Both the optional short term disability (STD) and long term disability (LTD) coverage cease after your employment ends.

Leave Payoff
If the appointment is eligible for annual leave or vacation payout, OIT will process the leave payout after the employee’s leave/time reports are received from your department and audited. Any compensatory time which remains will be paid out after the employee’s leave/time reports are received from your department and audited. Personal days are not eligible for payout.  The value of any personal days used in a fiscal year before an employee has worked 1040 hours will be taken out of the final paycheck.  Sick leave is not eligible for payout, if a qualified employee is a PERS member, the sick leave balance will be reported to PERS. 

RESOURCES

Employee Assistance Program (EAP)
This service provided by Cascade Centers is available to provide confidential counseling to employees regarding a variety of personal and work-related issues. Separating employees may utilize the EAP through the end of their appointment period and for 30 days following separation. 
Website: http://cascadecenters.com/26
Phone: (800) 433-2320
Email: info@cascadecenters.com

Unemployment
Find information about filing an unemployment claim in the state of Oregon, read Frequently Asked Questions; and locate job resources.
Website: http://www.oregon.gov/employ/pages/default.aspx

Job Resources
Worksource: Oregon’s official site for online employment services. Find a job, get job search help, and locate workshop services in your area, access career information and more.
Website: http://www.worksourceoregon.org/
Address: Klamath Falls Office, 801 Oak Avenue, Klamath Falls, OR 97601
Phone: (541) 883-5630
All other offices: http://www.worksourceoregon.org/home/worksourcecenters

Oregon job opportunities: Oregon’s official site for job opportunities at state agencies.  Find job opportunities in your desired location and apply online. 
Website: https://www.governmentjobs.com/careers/oregon/

Klamath Works: Program for residents of the Klamath Basin geared towards creating individualized plans for job success.  
Website: http://www.klamathworks.com
Address: 1930 S. 6th Street, Klamath Falls, OR 97603
Phone: (541) 887-8495

Sarah Henderson, Benefits Consultant

 SN110
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