Shaw Historical Library at Oregon Institute of Technology


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Research Policies

Access Policy

The Shaw Historical Library is located on the campus of the Oregon Institute of Technology and is open to the public Monday through Friday, 1:00 PM to 5:00 PM and by appointment. All users must register before accessing the collections and show acceptable identification (any official identification with photograph).

Users must register at least once a year and must sign in every time they use the library. Users of the Shaw Historical Library have access to all materials within the library with the exception of those manuscript collections that are restricted due to the conditions of donation or state law. Access to the library can be denied to those not using the library's collections and to users who demonstrate carelessness or irresponsibility when using the library's materials.

Users are asked to store all large purses, bags, coats and bulky items at the storage area by the entrance during their time at the library.

Resources and Restrictions

The Shaw Historical Library collects historical and scientific books, works of art, and other materials relating to the history of Klamath County, Oregon, the Land of Lakes, and the United States West in general. The Land of Lakes is generally defined as the geographical area of south central and southeast Oregon, northeast California, and northwest Nevada. The Library's collections include books, directories, journals, maps, personal manuscripts, corporate records, photographs, and other non-book materials.

Some manuscript collections have had restrictions place on them by the donors of the collections. The Shaw Historical Library reviews these restrictions yearly to determine if the restrictions may be lifted and if access to the collections is granted on an equitable basis.

Intellectual Access and Reference Services

The books and journals held in the Shaw Historical Library are cataloged in the Oregon Institute of Technology Library catalog, Hedgehog, and in the Orbis Union Catalog. The archival collections are described in finding aids that can be accessed on the Shaw Historical Library's web page (http://www.oit.edu/shaw) and in the library. Reference assistance in using the collections and locating information and materials in the Shaw Historical Library is available to all library users during the library's open hours. While in person reference assistance receives top priority, reference assistance is also available by mail, telephone, email, and fax.

The Shaw Historical Library also provides photocopying services and photographic reproduction services for materials within its collections. These services will not be provided if it is judged that such service would damage the collection or violate any legal restrictions on the reproduction of materials. The services will also be denied if it is judged that the same information is accessible elsewhere on the Oregon Institute of Technology campus in the same or another format.

Fees

The Shaw Historical Library charges fees for photocopy services, photographic reproduction services, and for permission to publish visual images of manuscript materials. The Library does not charge a fee for permission to publish brief quotations from material in its collections. The Library reserves the right to make additional charges for permission to publish as it deems appropriate in any individual case. All photographic reproduction fees must be prepaid.

Physical Access and Conditions of Use

In order to protect the collections of the Shaw Historical Library, library users do not have direct access to the materials. The book collection is browseable in locked cabinets and the manuscript collections are in closed stacks. All materials are available immediately upon request with the exception of restricted materials.

In addition, library users must acknowledge their acceptance of the "Rules of Use" for library materials when they register to use the collections. The rules of use state that patrons are prohibited from eating and drinking in the library, having unnecessary items near library materials, and using pens while using the collections. In addition, the rules of use provided specific instructions for using the book collection, manuscript collections, and image collections. Copies of the rules of use are available in the library.

The library's collections are made available to library users on a first come-first serve basis. No library patron will take precedence over another in regard to the use of non-restricted materials. Equipment needed to access and use materials in the Shaw Historical Library's collections that is not available within the library itself will be made available to library users as necessary.

Use of Information

Most books, manuscripts, sound recordings, and other items in the library are protected under United State Copyright Law. Fair use under the law (Title 17, United States Code) permits reproduction of single copies of selected items for personal research and private use. Further transmission, reproduction, or presentation (such as public display or publication) of protected items requires the written permission of the copyright owners. The nature of archival collections means that copyright status or other information about restrictions may be difficult or even impossible to determine. It should be noted that the Shaw Historical Library often does not own the intellectual rights to materials in its collections.

All citations to records and manuscripts held by the Shaw Historical Library, whether or not the information will be published, should clearly indicate the source of the materials used. A credit line for the Shaw Historical Library should always be included. Sample citations are available in the library.

Permission to publish, exhibit, or broadcast quotations and/or visual images, and to use or cite information from the Shaw Historical Library's archival collections must be obtained, in writing, from the library prior to publication. Neither permission to examine manuscripts nor the receipt of copied materials is an authorization to publish materials. Requests for permission to publish must be made on the form provided for that purpose.

Loan of Materials

Materials held by the Shaw Historical Library are not loaned to individuals or to other institutions. Exceptions will be made if the loan of materials was specified in the donation agreement, or if the conditions of the loan would aid in the preservation of the materials.