To keep your file’s format when you share your files with other people or print your files by using commercial methods, you can use Office programs to save files as PDFs without needing additional software or add-ins. Use PDF format when you want a file that:
- Looks the same on most computers.
- Has a small file size.
- Complies with an industry format.
Examples include resumes, legal documents, newsletters, files intended to only be read and printed, and files intended for professional printing.
This information also applies to Microsoft Word 2010.
1. Click the File tab.
2. Click Save As.
To see the Save As dialog box in Word 2013, you have to choose a location and folder.
3. In the File Name box, enter a name for the file, if you haven't already.
4. In the Save as type list, click PDF (*.pdf).
- If you want the file to open in the selected format after saving, select the Open file after publishing check box.
- If the document requires high print quality, click Standard (publishing online and printing).
- If the file size is more important than print quality, click Minimum size (publishing online).
5. Click Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Click OK when finished.
6. Click Save.
Instructions are similar if you need to save to pdf from excel, OneNote, or any other office program.