Appendix 1

 Land of the Lakes area




Appendix 2

More Product, Less Process

- Concentrate efforts on creating a collection or subgroup level record for ALL materials before proceeding to series and file level processing

- Maintain original order of collections whenever possible

- If there is no discernible original order, arrangement should only be done to the series level

- Keep weeding to a minimum. For example, remove duplicates only if they are obvious, such as a folder holding 5 copies of the same publication

- In general it is best to keep collections whole; that is, don’t separate out parts and pieces to disperse to other collections or storage areas. A few exceptions should be considered:

- Materials with special storage needs, for example, audio/video tape or photographic negatives, could be stored in a common area that supports their collective need for cooler temperatures and drier humidity;

- Select serial publications such as yearbooks or student newspapers will be more useful to researchers (and easier for staff to retrieve), if kept together as a set. Use this exception with care; not all serial materials should be separated;

- Oversize items that have special housing needs may need to be stored in a common area;

- Loose photographs and ephemera which have no clear relationship to an existing collection could be placed in a browsing file, arranged by subject and/or date

- Do not remove metal fasteners such as staples and paper clips unless they are actively damaging the paper (i.e. rusting, obscure the text, or the paper is extremely brittle

- Do remove rubber bands and place materials in a file folder

- Replace file folders and other covers only if they are in poor condition themselves and no longer provide adequate support for the contents

- Preservation steps such as re-housing into archival quality folders, boxes, sleeves, and wraps should be decided on a case-by-case basis, depending on the intrinsic value, condition or anticipated use of a collection

- Remember that exceptions can always be made when based on sound reasoning and professional judgment




 Appendix 3

Collection levels