Roles and Responsibilities - Taxation

Section: Taxation	Number: 90.001
Title: Roles and Responsibilities - Taxation

POLICY

• .100 POLICY STATEMENT
• .110 POLICY RATIONALE
• .120 AUTHORITY
• .130 APPROVAL AND EFFECTIVE DATE OF POLICY
• .140 KNOWLEDGE OF THIS POLICY
• .150 DEFINITIONS
• .160 HIGH LEVEL ROLES AND RESPONSIBILITIES
• .690 CONTACT INFORMATION
• .695 HISTORY

APPENDIX

• None.

.100 POLICY STATEMENT

The policy sets forth high-level Taxation roles and responsibilities for the Chancellor's Office and the Institutions.

.110 POLICY RATIONALE

OUS seeks to ensure that the high-level roles and responsibilities of the Chancellor's Office and the Institutions related to Taxation are documented, communicated, and clearly understood and applied.

.120 AUTHORITY

• ORS 351.085 - Duties and Powers of Chancellor
• OAR 580-040-0005 - Delegation and Assignment of Responsibility
• IMD 6.001 - Finance and Business Affairs Accounting Policies - Assignment of Responsibility
• IMD 6.002 - Finance and Business Affairs Accounting Policies - Institutional Responsibility

.130 APPROVAL AND EFFECTIVE DATE OF POLICY

Approved by the Budget and Finance Committee of the Board on 2/15/02 as part of the Fiscal Accountability Framework Final Report. The effective date of the policy is 3/1/02.

.140 KNOWLEDGE OF THIS POLICY

All Chancellor's Office and institutional personnel with taxation and related responsibilities should be knowledgeable of this policy.

.150 DEFINITIONS

None.

.160 HIGH LEVEL ROLES AND RESPONSIBILITIES

A. CHANCELLOR'S OFFICE AND INSTITUTION

Process	CO	Institutions*
1099
Classifies and collects data		x
Verifies vendor data (name, tax ID number)		x
Prepares & submits IRS electronic file	x	x
Receives errors	x
Resolves errors		x
Responds to and negotiates penalties and fines with IRS	x
1042s Non-Resident Alien (Accounts Payable)
Classifies and collects data		x
Prepares and submits IRS electronic file	x
Submits summary to IRS	x
Calculates withholdings	x
IRS remittance	x
Receives errors	x	x
Resolves errors	x	x
Payroll Taxes
Classifies and collects data		x
Submits quarterly filings and tax remittance	x
Prepares electronic file for IRS		x
Sends files to CO		x
Merges files and submits to IRS	x
Receives errors	x
Resolves errors	x
Responds to and negotiates penalties and fines with IRS	x
Unrelated Business Income Tax (UBIT)
Classifies and collects data		x
Sends data to CO		x
Merges data and submits 990-T	x
Calculates tax liability	x
Files quarterly estimated tax	x
Responds to and negotiates penalties and fines with IRS	x
Other Taxes
Multistate/Foreign Payroll Taxes
Identifies and sets up		x
Files	x
Taxes to Other States
Identifies and takes exemption		x
Education Tax Credits, 1098-T, E
Prepares and submits reports to students & IRS		x

* Includes the CO managing its own departmental matters
** UO only

.690 CONTACT INFORMATION

Direct questions about this policy to the following offices:

Subject	Contact
General questions from institutional personnel	Institution Office of Business Affairs
General questions from institutional central administration and Chancellor's Office personnel	Chancellor's Office, Office of General Counsel - Contract Management

.695 HISTORY

10/15/03 - Reformatted
2/15/02 - Approved

Policy Last Updated: 10/20/14