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Fiscal Year End Closing of the Books - FY 2019-2020

Date: April 27, 2020
To: All Oregon Tech Departments
From: Stephanie Pope, Assistant Vice President for Financial Operations
Subject: Closing of the Books, Fiscal Year 2019/2020

The Business Affairs Office developed the annual closing of the books and annual audit schedules in conjunction with the University’s auditors, CliftonLarsonAllen, and the University Shared Services Enterprise (USSE) Financial Reporting Services Division. In order to comply with those dates, each department is expected to observe the calendar due dates listed below.
DUE DATE DEPARTMENT DESCRIPTION
May 1, 2020  Procurement  Formal Procurement Requests due to PACS 
  Procurement  Informal Procurement Requests due to PACS 
May 26, 2020  Procurement  Semi-Informal Procurement Request due to PACS 
  Procurement  PO's for FY 2019-2020 due to be keyed into Banner
June 19, 2020  Payroll  Labor Redistribution Requests with Budget Authority Approval due to Payroll 
June 26, 2020  Procurement  All Procurement & Group Travel Card Purchases due to be processed
June 30, 220  Finance  SIS Receivables for FY 2019-2020 due to BAO
  Finance  Cash Receipts due to Cashier
  Finance  All Goods and Services for FY 2019-2020 due to be received 
July 6, 2020  Finance  Travel and Personal Reimbursements for FY 2019-2020 due to BAO 
  Finance  Journal Vouchers for FY 2019-2020 Period 12 due to be keyed into Banner
July 7, 2020  Finance  Vendor Invoices for FY 2019-2020 due to be electronically approved by Budget Authorities 
July 10, 2020  Finance  Banner FIS and HRIS unavailable 4:00 pm - 5:00 pm for closing Period 12 
July 15, 2020  Finance  Late Vendor Invoices for Period 14 due from NOLIJ to Banner 
July 27, 2020  Finance  Close FY 2019-2020 

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Invoices, General Questions
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