A detailed budget and budget justification are required with every proposal, even if the sponsor requires a general budget or only a total dollar amount. Before Oregon Tech can authorize a proposal, it must be reviewed for compliance with all university, state, and federal budget policies by the SPGA office.
If a funding agency has its own budget guidelines and forms, budget categories and/or terminology may be different than what is used on Oregon Tech forms. Always rely on the requirements specified by the funding sponsor/agency. Sponsor’s indirect CAP rates are determined by the funding agency and will be considered in lieu of Oregon Tech Federal indirect rate.
If you know a position will be required but the students that has not yet been identified at the time the proposal is being submitted, indicate To Be Named or TBN in place of the name.
Oregon Tech have specific guidelines and procedures that must be followed during budget preparation.
Faculty Salaries
Name of the employee.
Monthly or annual salary
All applicable Cost-of-living adjustments (COLA).
Other Payroll Expenses (OPE) at rates.
Personnel work duties should be discussed in the budget justification
Student
If you know a position will be required but the students that has not yet been identified at the time the proposal is being submitted, indicate To Be Named or TBN in place of the name.
Student hourly rates
Determined at the discretion of the PI and based on the complexity of the work.
Undergraduate Students: Rates for student time in sponsored project budgets ranges from hourly rates $10 - $25/hr. depending on type of project and source of funds. Example, $1500/mo. for full-time, grant-supported internships. See Student Pay Guidelines.
Student stipend rates
Determined by sponsor guidelines, in association to the grant, and graduate courses.
Graduate Students: Stipends range from $750 - $3000 / month, depending on type and amount of work and source of funds. Currently the MS MFG OIT grad program offers tuition remission for Teaching Assistantships, plus stipend of $750 /month (0.3 FTE).
Research Assistantships may be budgeted at $1500 - $5,000/month, depending on type and amount of work, and funding sources guidelines (Applies to Federal Grants).
Fringe Benefit Rate
All grants require OPE: When figuring salaries for faculty or staff for grants, OIT-OPE rate is calculated at .52 for release time based on the grant performance period which includes cost of health plans and retirement.
- 0.52 OPE on all grants & contracts for Academic Term as of 2/04/2020 per VPR.
- 0.35 OPE on all grants & contracts for Summer as of 2/04/2020 per VPR.
- 0.02 OPE for Student wages/stipends as of 1/28/2020 per VPR.
Travel
Domestic: Local travel (Conference/Research meetings)
Travel Reimbursements
International (Foreign) Travel- (Requires SPGA approval)
Consultants
Consultants provide expert advisory or other services for brief or limited periods of time during the period of performance.
Documentation from a consultant should be in the form of a letter that includes his or her name, daily rate of pay (and justification for the rate of pay), number of days, travel costs, and a statement indicating his or her willingness to participate in the project or program.
Equipment
Equipment is identified as an item of non-expendable, tangible personal property, meaning it can be appraised for value, has an acquisition cost of $5,000 or more, is free-standing or can stand alone, and has a normal useful life expectancy of one year or more.
Each equipment item should be listed individually on the budget form, and their estimated cost should also include sales tax, shipping, and assembly, if necessary.
Supplies & Materials
Items that cost less than $5,000 are not considered equipment and belong in the Supplies and Materials category of the budget.
Subaward
The budget justification includes the name of the subaward entity, their total costs, and a general statement about what aspect of the research they will be performing and how their participation will benefit the project or programs
Participants Cost
Research incentive for the participants. Such as Cash/Gift Cards
Indirect
Oregon Tech’s federal indirect rate is .50 to all programs, expires 6/30/2020.
This rate is applied to all personnel salaries & wages in the grant proposal.
If students are paid educational stipends, then indirect is not applied to the stipends.
If students are paid compensation as wages (hourly), and are considered employees, then indirect is applied to their salaries.