Payment Options, Policies & Fee Refunds

If you are confronted with an unexpected and serious circumstance that requires you to withdraw from your courses, you may request review by the Director of Business Affairs for an exception to the Tuition Refund Policy and ask for a reversal of a portion of your tuition charges. Your petition should explain, in detail, the circumstances, how the circumstances caused the need for you to withdraw from the course(s), and what actions you have taken to resolve or prevent such an event from occurring in subsequent terms. In addition, please provide any relevant supporting documentation.

Requests must be submitted in writing using the attached Tuition and Fees Appeal Form. Petitions must be submitted, in person or by email, to the Business Affairs Student Accounts Office no later than 90 days after the last day of the term in which the course(s) was dropped. The Business Affairs Office will respond to all petitions by email to your Oregon Tech email account. You should allow a minimum of 30 working days to receive the results of the appeal.

If you received financial aid during the term for which you are appealing, it is important that you speak with the Financial Aid Accountant in the Business Affairs Office to determine what impact or repayment obligations you may have. Please note, you must earn financial aid by attending courses. If you withdraw prior to the end of the term, you may be responsible for paying back any financial aid you received.

You may pay your bill with a personal check at the Cashier’s Office, Snell Hall or by mail: 

Cashier's Office
Oregon Tech
3201 Campus Drive
Klamath Falls, OR 97601

A $25.00 fee is assessed for any check returned by your bank, and the return of more than two checks may revoke your check writing privileges.

The majority of students attending Oregon Tech receive some form of financial aid. We encourage you to stay in close touch with the Financial Aid Office staff about filing deadlines and your aid status. If you are awarded financial aid, you will be notified by the Financial Aid Office via an award letter, which you must sign and return. The annual financial aid is packaged in thirds and credited directly to your account each term if you are enrolled in the appropriate number of hours.

If you receive grants, loans, or scholarships, those funds will be applied to charges for the term to cover educational expenses. You may not be eligible to choose the Payment Plan unless your financial aid is insufficient to cover all tuition, fees, housing, and related expenses.

Assistance from financial aid or a sponsoring agency may not be as much as expected. Students are still liable for all charges they incur. Should problems arise, please see a staff member in the Financial Aid Office or in Business Affairs Office. Special terms and conditions apply to sponsoring agency agreements. For example, students must provide Business Affairs Office with a written authorization or commitment to pay from the sponsoring agency.

Financial Aid starts disbursing the Thursday before the term begins.  Any loan proceeds or other financial aid is first applied to tuition, fees, and other charges (according to the Title IV authorization questions answered by the student) before the remaining balance is released to the student as a refund via their BankMobile refund preference.

Payment is due by the 2^nd Friday of each term.  Or students may choose the payment plan (see under payment schedules section for more information).

Registration holds are placed on accounts with past due balances of $1,500.00 or more. Transcript holds are placed on accounts with past due balances of $10.00 or more.  Accounts of students that choose the payment plan described under the payment schedules section and are up to date on the required payments will not receive a registration or transcript hold.

Use Web for Student at any time to check your account and review charges and payments. Click:

1. "Web for Student"
2. “Student Records”

3. "Account Summary" or "Account Summary by term."

Or, login to CASHNet to "View Recent Activity" (located in the "Your Bills" section).

Important Dates and Deadlines Schedule

Keep your current address up to date. To change your address, go online through Web for Student (click "Personal Information").

When you sign up for classes, you are assessed current tuition and fees. If you are living in the residence halls, you should request a list of fees and payment schedules from the Residence Hall staff.

If someone other than you is helping to pay your tuition and fees, you must arrange to keep them informed. The Family Educational Rights and Privacy Act (FERPA) of 1974 , as amended, prevents Oregon Institute of Technology from discussing your student account with anyone except you - unless we have written consent on file. If you have additional questions regarding FERPA, visit www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html or contact the Registrar's Office via email or (541) 885-1301.

Oregon Tech generates eBills on a monthly cycle, and the billing statements will be available on-line through CASHNet. Each month you will receive an e-mail notification that your bill is ready for your viewing. You may authorize a Benefactor to view your bill and make payments online.

• Student account balances are due the 12^th calendar day (2^nd Friday) of each term

  • Students enrolled in the Payment Plan Form who do not have any past due balances must have 1/3 of their total balance paid by the due date

    • In order to take advantage of the Payment Plan there can be no past due balance on the student's account

  • Students not enrolled in the Payment Plan are required to pay their balance in full on any charges incurred through the 12^th calendar day

    • If you aren't sure what you owe you can check your balance on Web for Student (under the "Student Records" tab) or on CASHNet

    • We encourage students to check their Web for Student or CASHNet® account frequently during the second week of the term to make sure they do not owe a balance to Oregon Tech

• Pay in full by the second Friday of the term. Tuition and fees are due upon registration for classes. Students are encouraged to pay all charges in full at the beginning of the term to avoid late fees or penalties.

• OR   Use the Oregon Tech Payment Plan. The Payment Plan allows students to pay one third (1/3) of the charges for the current term during the first (2) weeks of the term (in order to take advantage of the payment plan, prior term balances must be paid in full).  The first one third (1/3) payment is due by the second Friday of the term.  The second one third (1/3) payment is due on the fifth Friday of the term.  And the last one third (1/3) (FINAL BALANCE) payment is due on the last day of the term.  If you do not pay in full by the second Friday of the term, Oregon Tech automatically activates the Payment Plan if you have paid at least one third (1/3) of the account balance and have signed the Student Financial Responsibility Agreement (Normally this is signed electronically by students when registering for classes the first time.  A paper version of the form is also available on the main Cashier's Office webpage).

  • Read the Payment Plan Terms and Conditions. Return the signed form to the Oregon Tech Cashier’s Office.  Or sign the electronic version when registering for classes (the agreement pops up for students the first time registering for classes at Oregon Tech as long as the student registers on Web For Student).  If you are not sure if you are set up to be able to use the payment plan, please contact the Cashier's Office.
  • The Payment Plan is activated and a $10 service charge is assessed each term in which tuition and fees are not paid in full, but a minimum of one third (1/3) has been paid, by the second Friday of the term.
  • A 12% per annum interest charge is assessed on all unpaid balances (interest is charged monthly).

If you receive grants, loans, or scholarships, those funds will be applied to charges for the term to cover educational expenses. You may not be eligible to choose the Payment Plan unless your financial aid is insufficient to cover all tuition, fees, housing, and related expenses.

Registration holds are placed on accounts with past due balances of $1,500.00 or more. Transcript holds are placed on accounts with past due balances of $10.00 or more.

• Call the Cashier's Office 541-885-1202, during open hours (see Main Cashier's Webpage for current open hours).
• Visit the Cashier's Office window in Snell Hall 116,during open hours (see Main Cashier's Webpage for current open hours).
• E-mail Email Cashier's Office.

• Call Shelly Gates at 541-885-1203
• E-mail Email Shelly Gates.

Boeing Student Billing Questions

• Call Faletha Fowler at 541-885-1227
• E-mail Email Faletha Fowler.

• Call Shelly Gates at 541-885-1203
• E-mail Email Shelly Gates.

If you must withdraw from a class or classes, you may be eligible for a credit, but specific rules apply:

1. You must withdraw during the refund period established by the Oregon Tech (see the schedule below on the right hand side).
2. You must withdraw with the Registrar's Office one of the following ways:
   • Through Web for Student (NOTE: This method is only available during the first week of each term)
   • In person by submitting a Registration Form (Add/Drop/Audit/Withdrawal Form).  The Registrar's Office is located in Snell Hall-Room 006 (Basement Level).
   • Email.
3. Your withdrawal date is the date the Registrar's Office receives your official notification; you are liable for tuition and fees for the class or classes until that date. Any monetary credit to your account that results from your withdrawal is calculated based on the date of receipt of the withdrawal, not from the date you stopped attending class or classes.
4. Any tuition and/or fee credit must be applied to any debts owed to Oregon Tech or Financial Aid programs. The application of refunds to Financial Aid programs is a complex process governed by federal regulations. For questions regarding financial aid you may owe back related to Title IV Aid Recalculations due to Complete Official and Unofficial Withdrawals (Unofficial Withdrawals occur when a student receives Fs in all classes in a term), contact Faletha Fowler or by calling 541.885.1227.
   
   Caution: If you withdraw completely from Oregon Tech and your financial aid has already disbursed to your student account and has been refunded to you through BankMobile, you may be required to repay some or all of that aid. If you fail to formally withdraw from Oregon Tech by notifying the Registrar's Office in person, via email, or through Web for Student (if this results in an Unofficial Withdrawal-f grade in all courses for the term), you may be required to repay some or all of your aid. If you are considering a complete withdrawal, it is critical that you discuss the implications of complete withdrawal with the Financial Aid Accountant (Faletha Fowler-see contact info above) before you do so.
5. After the refund period, you are responsible for 100% of tuition and fees (see schedules for details).
6. No credits are issued for dropped credits taken at the staff rates.
7. Refunds for dropped courses are not processed through BankMobile until after the fourth week of the term.  Credits for dropped courses are first applied to any remaining account charges and amounts due back to financial aid programs (if applicable), and only after such balances have been covered is any remaining credit due from dropped classes refunded to students through their BankMobile refund preference. This procedure may take up to six (6) weeks after partial or complete withdrawal.

Oregon Tech Refund Policy - Fall, Winter, and Spring Term ONLY

The refund schedule is based on official course drops according to the following schedule (Please Note: All drop requests must be received by the Registrar's Office by 5:00 p.m. PDT/PST on the withdrawal deadline-see dates below for each refund percentage deadline):

• Before the close of the 12^th calendar day (2^nd Friday) of the term, refund is 100%
• Before the close of the 19^th calendar day (3^rd Friday) of the term, refund is 50%
• Before the close of the 26^th calendar day (4^th Friday) of the term, refund is 25%
• After the 26^th calendar day (4^th Friday) of the term, refund is 0%

Adds and drops via Web for Student is only available through the first week of the term.  After the first week, registration changes must be made in person at the Registrar's Office or by emailing registrar@oit.edu.

IMPORTANT: If you are receiving financial aid and you completely withdraw after classes have started, you may owe additional money. Be sure to read about the financial implications of complete withdrawal.

Summer Oregon Tech Refund Policy
(Please Note: All drop requests must be received by the Registrar's Office by 5:00 p.m. PDT/PST on the withdrawal deadline-see dates below for each refund percentage deadline)

Part of Term - 1 (Full 8 Weeks of Summer)

• Before the close of the 12^th calendar day (2nd Friday) of the term, refund is 100%
• Before the close of the 19^th calendar day (3^rd Friday) of the term, refund is 50%
• Before the close of the 26^th calendar day (4^th Friday) of the term, refund is 25%
• After the 26^th calendar day (4^th Friday) of the term, refund is 0%

Part of Term – 2 (First 4 Weeks of Summer Term)

• Before the close of the 5th calendar day (1^st Friday) of the term, refund is 100%
• Before the close of the 10^th calendar day (2^nd Wednesday) of the term, refund is 50%
• Before the close of the 12^th calendar day (2^nd Friday) of the term, refund is 25%
• After the 12^th calendar day (2^nd Friday) of the term, refund is 0%

Part of Term – 3 (Second 4 Weeks of Summer Term)

• Before the close of the 33rd calendar day (5^th Friday) of the term, refund is 100%
• Before the close of the 38^th calendar day (6^th Wednesday) of the term, refund is 50%
• Before the close of the 40^th calendar day (6^th Friday) of the term, refund is 25%
• After the 40^th calendar day (6^th Friday) of the term, refund is 0%