Payment Options

Transact Payments Electronic Payment Options

ePayments

  • FREE and convenient electronic payments made from a checking account can be made through Transact Payments using a bank account located in the United States. You will need your account's routing number in addition to the bank account number (both of these can be found at the bottom of your check). Please contact your bank or credit union if you need help determining these numbers.
  • Debit cards cannot be used with this payment method.
  • If you attempt to use a debit card number with this payment method it will not process correctly and will be assessed a returned item fee of $25.00.
  • Online ePayments are available online 24 hours a day, 7 days a week.

Credit or Debit Cards

  • Visa, MasterCard, Discover, and American Express payments can be made through Transact Payments.
  • Oregon Tech has contracted with Transact Payments to provide students and Payers (someone the student sets up to be able to pay on their account) the ability to make credit and debit card payments online. There is a 2.85% convenience fee for credit and debit card transactions that will be added to your payment once it is processed. The convenience fee is non-refundable, even if the payment to which it relates is cancelled, refunded, credited, or charged back.
  • Payments made by debit card are treated as credit card payments, so the 2.85% convenience fee also applies.
  • Online credit card payments are available online 24 hours a day, 7 days a week.

Mail Payments

Mail payments with the bottom portion of printed eBill to:


Oregon Institute of Technology

Attn: Cashier's Office

3201 Campus Dr

Klamath Falls, OR 97601

 

If you do not have a copy of the eBill, please include the student's Oregon Tech ID number with your payment.

In Person

  • Payments can be made in person at the Cashier's Office window located in Snell Hall, Room 116 during regular business hours (See Main Cashier Webpage for current open hours).
  • Payments accepted include:
    • Cash or check 
    • Credit or debit cards (VISA, MasterCard, Discover, Diners Card, JCB, Union Pay, and American Express are accepted at the Cashier's Office window and there is a 2.35% convenience fee per transaction). 

Policies and Fee Refunds

If you are confronted with an unexpected and serious circumstance that requires you to withdraw from your courses, you may request review by the Tuition and Fees Refund Appeals Committee for an exception to the Tuition Refund Policy and ask for a reversal of a portion of your tuition charges. Your petition should explain, in detail, the circumstances, how the circumstances caused the need for you to withdraw from the course(s), and what actions you have taken to resolve or prevent such an event from occurring in subsequent terms. In addition, please provide any relevant supporting documentation.

Requests must be submitted in writing using the attached Tuition and Fees Appeal Form. Petitions must be submitted, in person or by email, to the Business Affairs Cashier's Office no later than 90 days after the last day of the term in which the course(s) was dropped. The Business Affairs Office will respond to all petitions by email to your Oregon Tech email account. You should allow a minimum of 30 working days to receive the results of the appeal.

If you received financial aid during the term for which you are appealing, it is important that you speak with the Financial Aid Accountant in the Business Affairs Office to determine what impact or repayment obligations you may have. Please note, you must earn financial aid by attending courses. If you withdraw prior to the end of the term, you may be responsible for paying back any financial aid you received.

You may pay your bill with a personal check at the Cashier’s Office located in Snell Hall, Room 116 or by mail to: 

Oregon Tech

Attn: Cashier's Office

3201 Campus Drive

Klamath Falls, OR 97601

A $25.00 fee is assessed for any check returned by your bank, and the return of more than two checks may revoke your check writing privileges.

The majority of students attending Oregon Tech receive some form of financial aid. We encourage you to stay in close touch with the Financial Aid Office staff about filing deadlines and your aid status. If you are awarded financial aid, you will be notified by the Financial Aid Office via an award letter, which you must sign and return. The annual financial aid is packaged in thirds and credited directly to your account each term if you are enrolled in the appropriate number of hours.

If you receive grants, loans, or scholarships, those funds will be applied to charges for the term to cover educational expenses. You may not be eligible to choose the Payment Plan unless your financial aid is insufficient to cover all tuition, fees, housing, and related expenses.

Assistance from financial aid or a sponsoring agency may not be as much as expected. Students are still liable for all charges they incur. Should problems arise, please see a staff member in the Financial Aid Office or in Business Affairs Office. Special terms and conditions apply to sponsoring agency agreements. For example, students must provide Business Affairs Office with a written authorization or commitment to pay from the sponsoring agency.

Financial Aid normally starts disbursing two business days before the term begins.  Any loan proceeds or other financial aid is first applied to tuition, fees, and other charges (according to the Title IV authorization questions answered by the student) before the remaining balance is released to the student as a refund via their BankMobile Disbursements refund preference.

Payment is due by the 2nd Tuesday for fall term and the 2nd Friday for winter, spring, and summer terms.  Or students may choose the payment plan (see under payment schedules section for more information).

Registration holds are placed on accounts with past due balances of $1,500.00 or more (for balances made up of current term charges, but for past term balances, registration holds apply for balances over $100).

Transcript holds are placed on accounts with past due balances of $10.00 or more.  Accounts of students that choose the payment plan described under the payment schedules section and are up to date on the required payments will not receive a registration or transcript hold.

Use Web for Student at any time to check your account and review charges and payments. Click:

  1. "Web for Student"
  2. "Student Menu"
  3. “Student Records”
  4. "Account Detail for Term" or "Account Summary by Term."

Important Dates and Deadlines Schedule

Event Fall Winter Spring
Preliminary term statements September December March
Financial Aid processing begins 2 business days before the term starts
Last day for 100% tuition refund 2nd Tuesday by 5:00 p.m. PDT/PST for fall term and 2nd Friday by 5:00 p.m. PDT/PST for winter and spring terms
Tuition and Fees due 2nd Tuesday for fall term and 2nd Friday for winter and spring terms
First Payment Plan payment due 2nd Tuesday for fall term and 2nd Friday for winter and spring terms
Late payment fees assessed  See Cashier's Office Calendar
Second Payment Plan payment due 5th Tuesday for fall term and 5th Friday for winter and spring terms
Final term payments due Last day of the term

Keep your current address up to date. To change your address, go online through Web for Student (click "Personal Information").

When you sign up for classes, you are assessed current tuition and fees. If you are living in the residence halls, you should request a list of fees and payment schedules from the Residence Hall staff.

If someone other than you is helping to pay your tuition and fees, you must arrange to keep them informed. The Family Educational Rights and Privacy Act (FERPA) of 1974 , as amended, prevents Oregon Institute of Technology from discussing your student account with anyone except you - unless we have written consent on file. If you have additional questions regarding FERPA, visit www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html or contact the Registrar's Office via email or (541) 885-1301.

Oregon Tech generates eBills on a monthly cycle, and the billing statements will be available on-line through Transact Payments. Each month you will receive an e-mail notification that your bill is ready for your viewing. You may authorize a Payer to view your bill and make payments online.

  • Pay in full by the 2nd  Tuesday for fall term and the 2nd Friday for winter, spring, and summer terms. Tuition and fees are due upon registration for classes. Students are encouraged to pay all charges in full at the beginning of the term to avoid late fees or penalties.

  • OR   Use the Oregon Tech Payment Plan. The Payment Plan allows students to pay one third (1/3) of the remaining charges after all financial aid has been applied for the current term during the first (2) weeks of the term (in order to take advantage of the payment plan, prior term balances must be paid in full).  The first one third (1/3) payment is due by the 2nd Tuesday for fall term and the 2nd Friday for winter, spring, and summer terms.  The second one third (1/3) payment is due on the 5th Tuesday for fall term and the 5th Friday for winter, spring, and summer terms.  And the last one third (1/3) (FINAL BALANCE) payment is due on the last day of the term for all terms.  If you do not pay in full by the first due date of the term, Oregon Tech automatically activates the Payment Plan if you have paid at least one third (1/3) of the account balance and have signed the Student Financial Responsibility Agreement (Normally this is signed electronically by students when registering for classes the first time.  A paper version of the form is also available on the main Cashier's Office webpage).

    • Read the Payment Plan Terms and Conditions. Return the signed form to the Oregon Tech Cashier’s Office.  Or sign the electronic version when registering for classes (the agreement pops up for students the first time registering for classes at Oregon Tech as long as the student registers on Web For Student).  If you are not sure if you are set up to be able to use the payment plan, please contact the Cashier's Office.
    • The Payment Plan is activated and a $10 service charge is assessed each term in which tuition and fees are not paid in full, but a minimum of one third (1/3) has been paid, by the first due date for the term.
    • A 12% per annum interest charge is assessed on all unpaid balances (interest is charged monthly-this comes out to approximately 1% per month).

If you receive grants, loans, or scholarships, those funds will be applied to charges for the term to cover educational expenses. You may not be eligible to choose the Payment Plan unless your financial aid is insufficient to cover all tuition, fees, housing, and related expenses.

Bill/Payment or BankMobile Disbursements Questions

Delinquent Accounts/Payment Arrangements and Third Party Payer Questions

Boeing Student Billing Questions

If you must withdraw from a class or classes, you may be eligible for a credit, but specific rules apply:

  1. You must withdraw during the refund period established by the Oregon Tech (see the schedule below).
  2. To completely withdraw from a term, please visit the Oregon Tech Registrar's Office webpage and see the section titled "How to withdraw from Oregon Tech".  You may withdraw from some, but not all classes in a term, one of the following ways:
    • Through Web for Student (NOTE: This method is only available during the first week of each term)
    • In person by submitting a Registration Form (Add/Drop/Audit/Withdrawal Form).  The Registrar's Office is located in the lower level of Snell Hall.
    • Email.
  3. Your withdrawal date is the date the Registrar's Office receives your official notification; you are liable for tuition and fees for the class or classes until that date. Any monetary credit to your account that results from your withdrawal is calculated based on the date of receipt of the withdrawal request, not from the date you stopped attending the class or classes.
  4. Any tuition and/or fee credit must be applied to any debts owed to Oregon Tech or financial aid programs (if applicable). The application of refunds to Financial Aid programs is a complex process governed by federal regulations. For questions regarding financial aid you may owe back related to Title IV Aid Recalculations due to Complete Official and Unofficial Withdrawals (Unofficial Withdrawals occur when a student receives a combination of F, W, and/or I grades in all classes in a term), email Faletha Fowler or call 541.885.1227.

    Caution: If you withdraw completely from Oregon Tech and your financial aid has already disbursed to your student account and has been refunded to you through BankMobile Disbursements, you may be required to repay some or all of that aid. If you fail to formally withdraw from Oregon Tech (if this results in an Unofficial Withdrawal-a combination of F, W, and/or I grades in all classes for the term), you may be required to repay some or all of your aid. If you are considering a complete withdrawal, it is critical that you discuss the implications of a complete withdrawal with the Financial Aid Accountant (Faletha Fowler-see contact info above) before you do so.
  5. After the refund period, you are responsible for 100% of tuition and fees (see schedule below for details).
  6. Refunds for dropped classes are not processed through BankMobile Disbursements until after the fourth week of the term.  Credits for dropped classes are first applied to any remaining account charges and amounts due back to financial aid programs (if applicable), and only after such balances have been covered is any remaining credit due from dropped classes refunded to students through their BankMobile Disbursements refund preference. This procedure may take up to six (6) weeks after partial or complete withdrawal.

Oregon Tech Refund Policy - Fall, Winter, and Spring Terms ONLY

The refund schedule is based on official course drops according to the following schedule (Please Note: All drop requests must be received by the Registrar's Office by 5:00 p.m. PDT/PST on the withdrawal deadline-see dates below for each refund percentage deadline):

  • Before the close of the 2nd Tuesday for fall term and the 2nd Friday for winter and spring terms, refund is 100%
  • Before the close of the 3rd Tuesday for fall term and the 3rd Friday for winter and spring terms, refund is 50%
  • Before the close of the 4th Tuesday for fall term and the 4th Friday for winter and spring terms, refund is 25%
  • After the 4th Tuesday for fall term and the 4th Friday for winter and spring terms, refund is 0%

Adds and drops via Web for Student is only available through the first week of the term.  After the first week, registration changes must be made in person at the Registrar's Office or by emailing registrar@oit.edu.

IMPORTANT: If you are receiving financial aid and you completely withdraw after classes have started, you may owe some of your financial aid money back. Be sure to read about the financial implications of a complete withdrawal on the Financial Aid webpage under the "Repayment/Refund" section.

Summer Oregon Tech Refund Policy
(Please Note: All drop requests must be received by the Registrar's Office by 5:00 p.m. PDT/PST on the withdrawal deadline-see dates below for each refund percentage deadline)

Part of Term - 1 (Full 8 Weeks of Summer)

  • Before the close of the 12th calendar day (2nd Friday) of the term, refund is 100%
  • Before the close of the 19th calendar day (3rd Friday) of the term, refund is 50%
  • Before the close of the 26th calendar day (4th Friday) of the term, refund is 25%
  • After the 26th calendar day (4th Friday) of the term, refund is 0%

Part of Term – 2 (First 4 Weeks of Summer Term)

  • Before the close of the 5th calendar day (1st Friday) of the term, refund is 100%
  • Before the close of the 10th calendar day (2nd Wednesday) of the term, refund is 50%
  • Before the close of the 12th calendar day (2nd Friday) of the term, refund is 25%
  • After the 12th calendar day (2nd Friday) of the term, refund is 0%

Part of Term – 3 (Second 4 Weeks of Summer Term)

  • Before the close of the 33rd calendar day (5th Friday) of the term, refund is 100%
  • Before the close of the 38th calendar day (6th Wednesday) of the term, refund is 50%
  • Before the close of the 40th calendar day (6th Friday) of the term, refund is 25%
  • After the 40th calendar day (6th Friday) of the term, refund is 0%

 

Doctor of Physical Therapy Program Special Note Regarding Retakes

  • When a DPT student fails a course(s) and is required to stop out for a year, upon their return they will be charged a prorated (per credit) tuition amount for only the courses they are retaking that term.  The prorated tuition will be calculated by taking the current DPT tuition rate and dividing it by the typical credit load of the program for the term they resume courses.

Transact Payments Links

BankMobile Disbursements

Tuition & Fee Refund Appeal